Administrative Assistant Ii Job in Newburgh, New York US
Administrative Assistant Ii
Leading energy company has an opening for a full-time Contractor to work as an Administrative Assistant II in Newburgh, NY ! Do you have great attention to detail want to be part of a great team? If so, we want to hear from YOU! Administrative Assistant II - Essential Functions Responsibilities : Maintain calendar and organize both on-site and off-site meetings. Coordinate travel plans to include travel arrangements and complete itineraries. Prepare monthly and adhoc reports. Create engaging PowerPoint briefings. Highly professional phone coverage. Prepare documents and correspondence. Manage incoming and outgoing mail. Weekly Production Control data entry. Take notes and prepare minutes and memorandums for record from meetings and conference calls New Policy Procedure Manual updates. Prepare Quarterly Manpower review reports. Maintain and organize complex data entry logs for various functions and expense reports Help maintain and update technical manuals. Update aircraft postings daily: flight times and landings. Work on special projects as needed. Qualifications/Requirements: Experience in handling International travel. Experience in working with multiple/cross-functional executives, managers and administrative assistants. STRONG organizational skills. Excellent follow-up skills. Ability to handle multiple tasks. Ability to work under pressure. Ability to meet deadlines. Ability to manage highly confidential information. Travel and expense reconciliation experience. Advanced proficiency in Microsoft Word, Excel, PowerPoint and Outlook. The ability/flexibility to work overtime/non-core hours during peak periods. Must have a can do attitude and be a self-starter. Must be able to complete work with minimal direction/supervision. Desired: Knowledge of world geography. Knowledge and understanding of aviation scheduling software. **You must be able to pass a skills assessment to be considered** Important information: This position is recruited for by a remote Kelly office, not your local Kelly branch. To be considered for this position, you must use the ?Apply Now? button below to submit your resume. If you have questions about the position, you may contact the recruiter recruiting for this position, however your resume must be received via the ?Apply Now? button included within.