Administrative Clerk Job in Somerset 02725, Massachusetts US

Administrative Clerk

Qualifications:
-Requires computer skills, which includes Microsoft Word, Excel, Power Point, Outlook and a working knowlege of Access Start Up database program
-Minimum 4 years experience as a clerk, start up interface experience is a bonus
-Well developed and professional interpersonal skills,;ability to interact effectively with people at all levels of the organization including owners and subcontractors
-Ability to work in high pressure situations
-Organizational skills needed to manage time well, prioritize effectively
-Strong written and verbal communication skills
-Some extended working hours will be required. Typical work week will be 50 hours. Seven day work weeks will be required during certain phases of the project
-This position is located in Somerset, MA

Responsibilities:
Direct and coordinate the daily office activities for the Start Up Group. Start Up administrative/turnover assistant reports directly to the Start Up Coordinator, and assists the Start Up Manager with daily activities. To insure all system documentation is completed to meet contractual requirements. Maintain and organize the office in a professional manner at all times to meet the highest degree of safety and quality.

Detailed Activities:
-Maintain and implement office procedures to meet contractual obligations
-Type turnover package letters and required correspondence with construction, engineering, vendors and client
-Daily interface with start up leads, construction and engineering for updates, schedules and time reporting
-Track completion of open punch/work list items and required documentation for turnover packages
-Database entry of field submitted information
-Maintain strict control of all documentation, letters of correspondence and confidential information
-Attends and actively participates in safety meetings
-Promotes and insists on good housekeeping and safety in the office
-Ensure office supplies and consumables necessary for the proper office operations are in stock and available
-Inputs data for daily, weekly and monthly progress reports
-Assists with scheduling vendors and visitors to the site when directed by start up coordinator
-Maintains office equipment and recommends upgrades or replacements
-Assists with tracking parts and test equipment
-Submits all time cards and requisitions to start up coordinator for approval
-Performs all other office duties that may be required for the start up group