Office Administrator Job in Columbia 21046, Maryland Us
Office Administrator
CoStar Group, Inc. (NASDAQ: CSGP), is the leading provider of commercial real estate information in the US and UK. Headquartered in Washington, DC, we also have growing research centers in Columbia, White Marsh, and San Diego. This position is located in Columbia, MD. We are ranked by Deloitte's Maryland Technology Fast 50 and by Business 2.0 Magazine's List of 100 Fastest-Growing Tech Companies. In addition, we are a member of the prestigious NASDAQ Financial - 100 Index.
- Answer main switchboard
- Maintain and update Voice Response phone database for office
- Schedule/book conference rooms and coordinate video conference requests
- Oversee Security Access system for the office. Activate new/loaner/replacement cards, deactivate lost/terminated cards
- Liaison with building management for repairs, maintenance and building related issues.
- Greet guests and visitors
- Oversee Asset Management for office. Receive incoming equipment and assets, tag and log in FAS system
- Process purchase orders and audit invoices for payment
- Meet weekly with cleaning co to review janitorial services
- Oversee vendors including:
- Plant Maintenance
- Coffee Service
- Fruit/Snack delivery
- Cleaning service
- Copier/Printer maintenance
- Filtered water
- Soda orders and delivery
- Office supplies
- Floor cleaning/buffing
- Security access provider
- Shredding service
- Paper supplier
- Manage, order and stock office supplies.
- Stock kitchen daily. Clean and organize kitchen after lunch and at COB
- Plan and maintain CPR/AED training
- Coordinate internal moves, maintain seating chart and new hire set up
- Process outgoing mail and sort/deliver incoming mail
- Process FedEx shipments. Receive incoming packages, log and deliver. Stock shipping supplies
- Inspect and organize conference rooms daily
- Clean vacated workstations
- Provide support to various departments for special projects/events with planning and set-up
- Plan catering for office wide functions
- Order letterhead, envelopes, and print material, business cards.
- Audit databases on a quarterly schedule (Voice Response, Office Security, Org chart)
- Maintain and organize master key box for offices and desks.
- Manage the overall maintenance and smooth operation of the office
- The position requires someone who is very punctual and does not provide for a flexible schedule.
- Assist Facilities Department manager with overall corporate objectives for the department
- Hours: 8:00-5:00 M-F
- Bachelor's Degree Preferred
- At least 4 years in an Office Administrator/Manager position
- Excellent Interpersonal skills
- Problem solving and decision making skills
- High attention to detail
- Strong verbal and written communication skills
- Strong proficiency in Microsoft Office Suite: Outlook, Excel, Calendar, etc
- Highly organized
