Accounting Clerk Job in Longwood, Florida US

This positions primary responsibility will be the processing of Accounts Payable and Receivable:
Account receivable functions (Daily):

• Process daily EFT’s from the IDMI system. This is a key function since it helps to maintain a timely and accurate flow of cash into the company’s operations. Average eft transmittions is $50,000 per day and growing.
• Processing payments (checks money orders) received in the daily mail and applied to policies in PTS.
• Daily process returned item into the IDMI system; NSF funds, wrong bank accounts information. This will insure the timely cancellation of premiums and protect the equity and exposure of the company.
• Will assist the underwriting department in taking payments on premiums over the telephone.
• Will assist in customer inquiries about their billing information and correct any errors that might occur.
• Will prepare daily deposit slips to be deposited at Wells Fargo and enter this information into the PTE General Ledger system.

Accounts Payable (1 or 2 times a week)
• Will receive and process accounts payable into the PTE General ledger.
• Will process check payments to be signed by US Controller
• Will photo copy all checks and invoices processed and file. This information is needed for internal control and audit request also.
• Will also provide electronic copies of invoices and checks issued to external audit, internal audit, company management and state examiners when requested.

General Accounting Functions:
• Will daily process Claims checks for the claims department and give to US Controller for signature. Accounting clerk will enter information into ledger system; keeping in account ACIC payments also have to be recorded with 50% quota share affect.
• Will prepare on a monthly basis Bank reconciliations to be given to US controller.
• Will have to enter ledger information for monthly close, including A/R from bank statement’s, investment information supplied from Portman, Fixed assets, payroll information supplied from Canadian H/R department.
Year end audit assistance:
• Will supply PWC and Canadian Accounting department information as requested; for example copies of A/P invoices, lease agreements, copies of bank statements.
• Will contact agency’s to get appropriate applications for policy holders for audit testing.
Year end and quarterly filings
• Can assist US controller in entering information into E-freedom for Statutory preparation
• Can also assist in miscellaneous filings, such as prepare Georgia GID filings, uploading information to the NAIC, and FL department of insurance.