Accounting & Finance Coordinator Job in Chicago 60642, Illinois Us

Clybourn Corridor law firm seeks dynamic Accounting Finance Coordinator to join our rapidly growing firm. 
Duties include:

Billing

1.        Oversee monthly billing processes

2.        Create, update, analyze, and track all client spreadsheets

3.        Produce earnest money case billing and tracking (including, but not limited to contact with CBRB etc.)

4.        Correct complex billing errors and revise bills as requested by attorneys

5.        Enter check and credit card payments

6.        Receive and answer client billing inquiries including phone calls, faxes and e-mails

7.        Create or delegate client account detail reports as needed by attorneys daily

8.        Format and print accounts receivable reports as needed for partner meetings

Accounts Payable

1.        Enter and ensure vendor invoices handled and paid in a timely manner including reconciliation and coding of credit card transactions

2.        Correspond with vendors regarding past due inquiries

Accounting

1.        Conduct monthly reconciliation of deposits between QuickBooks and TimeSlips

2.        Receive, organize, scan and file all monthly bank and merchant statements

3.        Prepare bank deposits, scan checks, enter in QuickBooks

4.        Prepare and scan deposit payment distribution reports for access by accountant

5.        Cost account

a.        Handle check requests to ensure all checks are entered in checkbook

b.        Continuously track cost account checkbook to ensure costs are billed back to clients and request additional funds as needed

6.        Client funds account

a.        Handle banking transactions in accordance with IOLAT accounting practices

b.        Prepare bank deposits, cut checks as required

c.        Print monthly retainer statements, cut checks as required by billing cycle

d.        Respond to balance inquiries and check requests by attorneys

Miscellaneous

7.        Special projects as requested by Partners and/or Office Administrator

8.        Interact with firm’s accountants as needed to ensure month end financial statements are produced in a timely fashion

Technical Experience Skills

Must have solid experience using Microsoft Office Professional including advanced Excel skills, Time Slips and QuickBooks.  Must have an overall understanding of accounts receivable and posting functions within the software used as well as accuracy and issue resolution skills.

No telephone calls please.