Accounts Payable Administrator Job in Acheson T7x5a7, Alberta Canada

 

Employee Job Description

 

Job Title:  Accounts Payable Administrator           
Department:   Accounting                                                       
Reports to: Controller 
Start Date: Immediately 
Salary Range: $42,000 - 47,000                                                                                                                                                                                 

GENERAL:

 

Bri-Chem Supply Ltd. has been a wholesale supplier of drilling fluid chemicals and additives for 25 years. We provide over 150 domestic and foreign drilling fluid and production chemicals at competitive prices to customers throughout Alberta and British Columbia. Our emphasis and reason for success has always been our commitment to provide all of our customers with the highest level of service possible.

 

SUMMARY:

 

The Accounts Payable Administrator reports to the Controller.  Accounts Payable is responsible for processing, monitoring payments and expenditures, and preparing and monitoring the payroll system. Providing these services in an effective and efficient manner will ensure that finances are accurate and up to date, that vendors and suppliers are paid within established time limits. The Accounts Payable Administrator is responsible for providing financial and administration support in order to ensure effective, efficient and accurate financial and administrative operations.

 

DUTIES:

 

·         Receive and verify all vendor invoices to purchase orders;

·         Match all freight invoices to product purchase orders;

·         Verify that transactions comply with financial and Company policies and procedures;

·         Prepare batches of invoices for data entry and coding for accounts payable;

·         Arrange payment for invoices;

·         Checking, matching and posting employee expense reports and receipts;

·         Distributing MasterCard statements and following up on submissions;

·         Filing vendor invoices once entered and paid;

·         Exporting EFT files and entering payments to on-line banking accounts including utilities and wire transfers;

·         Reconciliation of vendor accounts and routine maintenance of accounts;

·         Prepare and assist in pulling vendor invoices for cheque runs and reports;

·         Obtain photocopies of all capital asset additions then forward to Financial Analyst;

·         Ensuring all accounts payable invoices are entered by the month-end cut off dates;

·         Correspond with vendors and respond to inquiries;

·         Monitor accounts to ensure payments are up to date;

·         Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices;

·         Investigate old invoices/credit balances and analyze accounts;

·         General office duties including phones, filing, photocopying, printing documents and other tasks that may be required from time to time.

 

 

QUALIFICATIONS:

 

·         Knowledge of accounts payable; 

·         Knowledge of general accounting procedures;

·         Knowledge of relevant computer applications;

·         Proficient in data entry and management;

·         2-3 years accounts payable and general accounting experience.