Accounts Payable Administrator Job in Mason 45040, Ohio US

Position is primarily responsible for managing vendor accounts for payables and assisting staff accountants as needed.

 

ESSENTIAL FUNCTIONS

 

1. Accounts Payables Processes and Reporting

•       Maintain document support for payments

•       Electronic payment of vendor programs

•       Takes advantage of vendor discounts

•       Develops strategies to reduce number of vendors and quantity of checks

•       Administer A/P policies and procedures

•       Keep current on vouchering activities

•       Vendor and employee payment disputes

•       Variance exception, preparation and reporting

•       Maintain and retain all supporting A/P documentation for audit

•       Error-free data input

•       High volume

•       Prints checks weekly

•       Develop value, add concepts to make payables process safer and more efficient

 

2. Internal control

•       Apply standard consistent processes

•       Follow company procedures

•       Integrity of vendor records

•       Reconciliation of A/P accounts to G/L

•       Month-end and Year-end system balancing and close-out procedures

•       Payables data integrity including un-vouchered

•       Purchase price variance

•       G/L account coding

•       Proper approval on all invoice and payment requests

•       Maintain pre-paid list, and reconciles to G/L monthly

 

3. Legal Processes

•       Vendor profile

•       Issuance and filing of 1099’s

•       Sales and Use tax filing

•       Requested audit reporting

 

4. Working Capital Management

•       Management of payments to schedule

 

5. Systems

•       Daily and monthly reporting requirements

•       System balancing

•       Ad hoc reports

•       Ability to use system effectively and efficiently

•       Understand and document daily transaction processes

•       Ability to resolve issues with systems and invoices

 

6. Accounts Payable Management and Controls

•       Integrity over checks and invoices

•       Organization of vendor files and supporting documentation

•       Reviews invoices for proper authorization

 

7. Financial Reporting and Documentation

•       Ability to create spreadsheet and word documents

•       Ability to create and produce system reports

 

8. Financial and Internal Account Controls

•       Ability to close out month and year-end

•       Ability to produce spreadsheet and system reports to balance systems and transaction activity

 

9. Corporate Support

•       Scan to bank or deposit incoming checks

•       Distribute incoming mail to corporate

 

10. Perform other duties as required or as assigned by supervisor.

 

POSITION QUALIFICATIONS

 

Competency Statement(s)

•       Analytical Skills - Ability to use thinking and reasoning to solve a problem.

•       Communication, Oral - Ability to communicate effectively with others using the spoken word.

•       Energetic - Ability to work at a sustained pace and produce quality work.

•       Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.

•       Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

•        

Education

High School Graduate or General Education Degree (GED)

 

Experience

Accounts Payable Experience Required

 

SKILLS ABILITIES

 

Computer Skills

Microsoft Office Suite: Word, Excel, Outlook, Explorer.

Manage 2000 or similar ERP system.

 

Other Requirements

Ability to use basic office equipment: copier, scanner, fax, printer, calculator, phone.

May have additional clerical responsibilities, including management of office supplies and covering receptionist during lunch/breaks.