Accounts Payable Manager Job Job in San Diego, California US
Job ID: 5955
Job Location: San Diego, CA
City: San Diego
State: CA
Country: United States
Job Category: Accounting
Accounts Payable Manager
About the Job
Position Description:
The Accounts Payable Manager is responsible for managing the operational and activities of the Global Accounts Payable Shared Services Department. He or she plans and develops systems and procedures to improve the operating quality and efficiency of the department. The manager supervises staff in accordance with company policies and procedures. He or she is responsible for hiring, training, and coaching employees.
In addition, the A/P Manager will be responsible for the implementation and maintenance of the accounts payable modules of the financial system to ensure proper recording of transactions. The Manager will review transactions, account reconciliations, and reports prepared by personnel for accuracy, completeness, and adherence to GAAP, Travel policies, company policies, and management guidance. The Manager will also be responsible for producing timely, accurate, and detailed accounting work in accordance to GAAP.
The position requires excellent focus, high energy and enthusiasm, forward thinking, strong analytical capability, excellent problem solving, the ability to manage change, solid execution and a commitment to help the company meet financial objectives and exceed customer expectations.
Essential Duties and Responsibilities:
- Manage the operational and activities of the department to include: staffing levels and performances, budgets, and financial goals.
- Plan and develop systems and procedures to improve the effectiveness and efficiency of the department.
- Analyze and document business processes and problems. Develop solutions to enhance efficiencies including partnering with cross-functional teams to achieve required results.
- Maintains a clean A/P Aging by working with internal personnel as well as suppliers on any issues and discrepancy. Business Partner in improving Working Capital - Days Payable Outstanding.
- Direct staff in the development, analysis, and preparation of reports, metric and dashboard. Act on metric results to drive change within the department to improve the A/P processes.
- Responsible for staff scheduling to include: work assignments/rotations, employee training, employee vacations, employee breaks, overtime assignment and back-up for absent employee.
- Responsible for updating and maintaining the SOX documentation and ensure compliance.
- Resolve escalated issues from site personnel and/or suppliers. Coach and counsel staff to resolve complex or out of policy operational problems.
- Responsible for ensuring proper internal controls are in place and are consistently being monitored. Point of contact for internal and external related to Accounts Payable processes activities.
- Plan and manage the transition of new work into the department and ensure standard work are documented and kept current as circumstances/environment changes.
- Performs vendor additions and maintenance, manages annual 1099 reporting, sales and use taxes and regulatory compliances and ensures timely and accuracy of vendor payments.
- Coordinate with Manager and Human Resources for appropriate staffing levels.
- Communicate with Supervisors, Managers, and Vice Presidents on Department operations.
- Other duties as assigned.
Qualifications:
Required Education and Experience:
- Bachelor's Degree in Business Administration - Accounting or Finance
- Six to ten years of successful management experience which includes supervisory responsibility.
- 6+years owning entire Accounts Payable cycle in a high volume environment (1,800+ invoices weekly)
- Managing A/P in a publically traded company
- ERP system experience (such as Oracle, SAP, etc.)
- Experience working in companies that have multiple locations and International (Canada, China, UK, EU, Australia and Singapore)
- Must have advanced skills in Microsoft Excel (Pivot Tables, V-Look Ups, etc.), Outlook, and Word.
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