Accounts Payable /Receivable Clerk recruitment

The Position

• The primary overall aim of this role is to ensure that valid and correctly approved supplier invoices and staff expenses are processed and paid within the appropriate time period and are correctly accounted for
• This role forms the first point of contact for supplier and internal staff enquires relating to supplier invoices and staff expenses
• This role adds value by ensuring all costs are sufficiently challenged against relevant policies, correctly recorded within the Finance IT platforms, and by ensuring they build good relations with both internal members of staff and external suppliers

• The key challenges of this role are:
o Support the rollout of the electronic Invoice approval tool, SharePoint
o Ensure all policies/procedures are adhered to as volumes of invoices and staff expense increase
o Proactively review processes with the review to streamlining

Principal Accountabilities

• Review and distribution of post and emails received into to the central email box
• Maintenance of Supplier Records, including name, address and payment details
• Audit and registration of supplier invoices into Navision, including coding of invoices and distribution to business management for approval
• Review and posting of supplier invoices approved by business management in line with the Global Expense Policy and authorisation matrix
• First point of contact for supplier telephone enquiries
• Supplier statement reconciliation to include following up with internal business area where invoices have not been approved and returned for payment
• Preparation and issue BACS and Swift payments
• Preparing journals as necessary
• All related filing

Key Competencies Qualifications

• Previous experience of the purchase ledger process within similar organisations, having demonstrated the ability to understand the full purchase ledger workflows involved
• An understanding of basic accounting (PL, Accruals, Prepayments, Control Accounts)
• Can demonstrate the ability to work across a Global organisation
• Highly organised with an emphasis on accuracy, detail and adherence to procedures
• Previous experience of working within a highly pressurised and demanding environment
• Able to build and develop relationships interdepartmentally and Bank wide
• Can demonstrate an understanding of the Purchase Ledger role within the wider Finance department and within the Bank