Accounts Payable Supervisor Job in Carmel 46032, Indiana US
About the Job: Reporting to the Accounts Payable Manager, the Accounts Payable Supervisor will oversee a team of Accounts Payable Clerks in a high-volume (1M+ invoices/year) environment to ensure the efficient, accurate, and timely processing of payables in accordance with established guidelines and procedures. This person serves as principal point of contact and resource for questions and issues related to the Accounts Payable department. This is a 10am-7pm shift.
Responsibilities and Duties: 1. Responsible for directing the day to day accounts payable activities and serve as the first point of contact for AP team members, vendors and internal customers.
2. Utilize knowledge of Account Payable to monitor compliance with established policies and procedures. Performs secondary review of invoices and check requests for accurate coding and approvals, providing guidance and training to requestors or AP staff as needed.
3. Planning, organizing and control of process flow and payment of obligations and adherence to AP policies and procedures. Ensure coverage across all AP functions during periods of peak load and staff shortages.
4. Serve as a resource to less experienced staff and internal customers on general Accounts Payables policies, procedures and processes. Trains and evaluates employees to enhance their performance, development and work product. Addresses performance issues and makes recommendations for personnel actions.
5. Resolves vendor issues that have been escalated beyond the AP specialist level/resolves or assists in the resolution of complex problems relating to research and payment. Communicates regularly with AP Manager to summarize issues and opportunities.
6. Process invoices for payment including account coding and review; print checks and mail to vendors; research and answer any questions vendors may have. Run required accounting reports when due; reconcile inter-company accounts; record journal entries; prepare 1099’s.
7. Maintain vendor databases and generate reports for the Controller or AP Manager as requested.
8. Manage all controllable expenses and cost items affecting profitability of the accounting function
9. Maintain and promote positive employee relations and morale whenever possible by practicing sound leadership and human relations principles to promote teamwork at all times. Set a good personal example of attitude and performance. Follow through and communicate employee relations problems to the Whole Car Controller or Accounts Payable manager.
10. Account for and identify all keys, codes or other safety or security information assigned. The Skills We Need: High School Diploma or GED required; Associates degree preferred. Five plus years accounts payable experience and three (3) years supervisory experience required. Thorough knowledge of accounting principles and procedures relating to disbursements. Must be detail oriented with a high level of accuracy in data entry. Ability to multi-task in a fast paced environment. Experience with PeopleSoft Financials and ImageNow a plus. Must be able to work 10am-7pm shift.