Admin Assistant
§ Processes all sold jobs via data base entries and prepare job files for the installation department.
§ Review every job file to verify what was sold and what was done to be sure job is complete. Cost account for installer’s time, the gasfitter’s time, electrical charges and any subcontractor’s fees. Check Job paperwork and/or electronic format for accuracy. Confirm all charges or changes have been entered on the job file for billing purposes.
§ Coordinate process all rebate programs. (NSP, Minnegasco factory).
§ Process, coordinate and stock all customer financing options.
§ Get Sales manager approval for jobs over $10,000 and incomplete job files.
§ Update and check customer records to assure accuracy.
§ Process and update sales commissions and PIP (Performance Incentive Program).
§ Enter approved commissions and PIP program in ledger and keep track of bi-weekly ledger payments and balances.
§ Email commission, closing rate and revenue reports to sales reps as directed by sales manager.
§ Update sales spec sheet/equipment list, price template/sheet, equipment data base and track new changes as necessary.
§ Monthly and quarterly accrual reports to Accounting Department.
§ Record and display monthly sales results on the white board display.
§ Review sales ads and customer reporting web sites such as Angie’s list, Nate and Check Book. Report unsatisfactory results to Sales manager.
§ Document, keep track and verify amount of invoices, advertising and co-op billing.
§ Assist Sales manager with memos, flyers and any other requested projects.
§ Organize and stock sales literature and help keep showroom organized.
§ Assist, arrange and implement sales events such as award banquets, incentive trips and other special meetings/training events as assigned by Sales Manager.
§ Hours: 8:30am to 5:00pm
§ Help to cover incoming calls when necessary.
§ Required to work every third Saturday
§ All other duties as assigned