ADMINISTRATION CO-ORDINATOR Job in California-San Francisco
ADMINISTRATION CO-ORDINATOR
ROLE AND AREA OF RESPONSIBILITY
* Business Co-ordination and Administration
To provide a superior level of administrative, facilities-related and associated support within the office. This relates to both the Business Co-ordination function and the sales office as a whole. High standards must be maintained at all times, and a proactive attitude always employed. The service provided must be consistent and in line with both company and departmental policies and procedures.
The role requires a flexible and adaptable approach and a "can-do" attitude. You must be quick, efficient and enjoy working within a varied and busy role. It is necessary to have a good understanding of the business, the way in which it functions and the impact that what you are doing can have on other areas. You should be confident and adept and communicating with people in all areas of the business.
RESPONSIBLE FOR
* Dealing with contract and permanent administration (including but not exclusively) producing rates letters, placement letters, updating systems, scanning, attaching documents to SAP and Apollo, filing and archiving
* Assisting Business Co-ordinator as required
* General typing and reports as necessary
* Maintaining absence records for the office, including checking on a daily basis who is absent due to sickness, and recording appropriately
* Meeting and greeting all visitors to the office, and covering reception as and when required
* Organising company events i.e. Christmas lunch, weekends away etc
* Day to day housekeeping of office, ensuring that high standards of cleanliness and safety are maintained at all times. Ensuring that all machines in the office are maintained and working i.e. faxes, photocopiers, water machines etc
* Ensuring that stocks of all stationery and printed matter are maintained at all times. Ordering in an efficient and cost-effective way
* Liaising with suppliers where appropriate to ensure we are getting the best service and price possible for what we are buying
* Pro-actively ensuring that services purchased by the company are being delivered as agreed and to a level that is acceptable to the business. Dealing with any issues if this is not the case
* Verifying and obtaining signatures for company invoices and ensuring that these are logged and emailed to accounts same day
* Ensuring that at all times, conduct is professional and appearance is in line with company dress code
* Good levels of excel and PowerPoint
Contact Us
- Company: S3 Internal Recruitment - New York
- Contact: Amanda Livengood
- Address: 23RD FLOOR 1270 AVENUE OF THE AMERICAS
NEW YORK 10020 - Phone: + 1 646 557 7130