Administrative Assistant
Description:
Conserve busy real estate broker's time by maintaining calendars; managing communication and visitors; arranging for activities and services; keeping information confidential.
Duties:
* Maintains broker's calendar by setting, monitoring, and confirming appointments; reminding broker of schedules; preparing visitors; developing itineraries.
* Protects broker's time by screening, researching, and managing correspondence, messages, telephone calls, and visitors; preventing interruptions; resolving issues.
* Anticipates assistance needed by identifying problems, needs, options, and solutions before being asked.
* Provides secretarial services by drafting correspondence; transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics; establishing and maintaining files and records; collecting and analyzing information; preparing reports.
* Updates job knowledge by participating in educational opportunities; maintaining personal networks.
* Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.