Administrative Assistant

Description:

Conserve busy real estate broker's time by maintaining calendars; managing communication and visitors; arranging for activities and services; keeping information confidential.

Duties:

* Maintains broker's calendar by setting, monitoring, and confirming appointments; reminding broker of schedules; preparing visitors; developing itineraries.

* Protects broker's time by screening, researching, and managing correspondence, messages, telephone calls, and visitors; preventing interruptions; resolving issues.

* Anticipates assistance needed by identifying problems, needs, options, and solutions before being asked.

* Provides secretarial services by drafting correspondence; transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics; establishing and maintaining files and records; collecting and analyzing information; preparing reports.

* Updates job knowledge by participating in educational opportunities; maintaining personal networks.

* Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.