Administrative Assistant

Hillcrest is seeking the glue that holds Sales and Marketing teams together!  Our team is incomplete without a top-notch administrative professional to manage team calendars, coordinate travel arrangements, prepare expense reports, and maintain documentation plus many other important short and long term tasks.  Excellent oral and written communications, strong organizational skills, flexibility, a can-do attitude and a brilliant sense of humor are the necessary tools for success.  Send resume and statement of interest noting ADM4 – Administrative Assistant in the subject line.   


Responsibilities

Support and assist senior executives and their Marketing and Sales teams to maximize office efficiency, facilitate workflow, and perform a variety of staff functions including but not limited to the following:

    ·   Manage executive and team calendars and schedules

    ·   Coordinate travel arrangements and documents

    ·   Support company participation in conferences and trade shows including travel and onsite logistics, as needed

    ·   Coordinate meetings including meeting locations, demonstration equipment, audio visual equipment, and materials

    ·   Provide support for remote sales team members

    ·   Manage memberships and team accounts

    ·   Prepare expense and time reports for team executives

    ·   Coordinate submission of complete and approved sales and marketing staff expense accounts and time reports

    ·   Assist with professional contact database

    ·   Maintain NDA database including master list documentation, scanning, and filing

    ·   Facilitate processing of contractor and vendor invoices

    ·   Manage shipments including customer orders, customer samples and temporary equipment

    ·   Procure equipment including samples, demo inventory restock, and trade show materials

    ·   Maintain demo equipment both in the office and for travel

    ·   Maintain customer contract scanning and filing

    ·   Provide initial welcome and assistance to company visitors


Skills

    ·   Highly motivated and comfortable with supporting several managers and marketing and sales team members

    ·   Displays an attitude of helping others and making others successful

    ·   Possesses excellent oral and written communications

    ·   Possesses strong organizational and interpersonal skills

    ·   Understands office operations and is comfortable establishing office procedures

    ·   Comfortable having multiple tasks open at one time, working each to completion

    ·   Works well independently but adapts easily to changes in priorities

    ·   Skilled in time management

    ·   Proficient with MS Office 


Education and Experience

    ·   Associate’s degree or Bachelor’s degree is desired.  High school diploma is required.

    ·   Five years of experience as an administrative assistant or combination of administrative positions is desired. 

 

Hillcrest Labs is a worldwide leader in motion control technology and has a leading motion control patent portfolio.  Hillcrest Labs sells and licenses its Freespace, motion control technology for use in a wide range of consumer devices including remote controls and game controllers for Smart TVs, streaming media players, Blu-ray players, set-top boxes, PCs, and tablets. Companies that have licensed Hillcrest Labs’ technology for use in their products include: Eastman Kodak, LG Electronics, Logitech, Roku, SMK, Sony Computer Entertainment Inc., Universal Electronics (UEI), and others.  For consumers, Hillcrest Labs also offers the Kylo browser, a free Web browser for TV.    Based in Rockville, Maryland, Hillcrest Labs was founded in 2001 and the company is funded by NEA, AllianceBernstein, Columbia Capital, and Grotech Ventures. For additional information, visit www.hillcrestlabs.com.

Hillcrest Laboratories is an Equal Opportunity Employer