Administrative Assistant
CBRE Group, Inc. (NYSE:CBG), a Fortune 500 and SP 500 company headquartered in Los Angeles, is the world’s largest commercial real estate services firm (in terms of 2010 revenue). The Company has approximately 31,000 employees (excluding affiliates), and serves real estate owners, investors and occupiers through more than 300 offices (excluding affiliates) worldwide. CBRE offers strategic advice and execution for property sales and leasing; corporate services; property, facilities and project management; mortgage banking; appraisal and valuation; development services; investment management; and research and consulting. Please visit our Web site at www.cbre.com.
To be considered for a position with CBRE, please apply online at http://cbre.com/careers.nbsp ; Click on “Search and Apply” on the left side of the screen. If a pop-up window does not open, please check your browser’s settings. On the login window either login with your existing username and password or click on “Register Today” to create one. Once you are logged in you can either apply for specific jobs or submit your general application using the link at the bottom of the page.
Current CBRE employees should apply online through the myHR section of Employee Self Service.
EOE AA Employer M/F/D/V
Responsibilities:
Summary
This position's focus is to provide administrative, research and word processing support in the Windsor office. The individual should be comfortable working in an office environment, while maintaining a professional and friendly attitude.
Key Responsibilities
- Handle and direct incoming reception calls, and greeting of guests. Ensure all phones and voicemail systems are in working order and make appropriate service calls.
- Send, receive and distribute fax messages as required. Ensure fax machine is in working order and make appropriate service calls.
- Transcribing documents, proposals, presentations, offers, correspondence and standard reports, memorandums, fact sheets, etc. from handwritten draft and / or automated transcription equipment with speed and accuracy.
- Preparation of client meetings/presentations, including visual and written materials and assisting with presentation equipment. Research and preparation of reports required. Compiles packages of property data, which contain materials specifically tailored to each client. Assist sales professionals with generation of marketing packages and presentations.
- Market and company research projects as requested for individual sales professionals.
- Create and maintain databases for tracking information; as specified, including data entry and maintenance of customer database, update property and prospect information.
- Production of monthly and quarterly statistical reports.
- Maintain current listing information on MLS and Loopnet.
- Responsible for in-house research/resource library. Maintains catalogue system, supplying up-to-date market information, and filing the old market material. Ensuring all building, prospect, picture and developer files are up to date and properly organized and filed.
- Creating location maps and analysis.
- Interfaces with sales professionals, research and clients regarding administrative and marketing requirements and to gather necessary data.
- Order office and kitchen supplies through direction of management.
- Sort and distribute incoming/outgoing mail and couriers, performing traces when required.
- Keeping work area neat and tidy, and miscellaneous office responsibilities as required.
Qualifications
Qualifications:
- Organized and attentive to detail.
- Excellent verbal and written communication skills (including grammar and proof-reading skills).
- Must be flexible with the ability to deal with multiple priorities at any one given time.
- Must have a good working knowledge of computer programs (MS-Office, Maximizer and Internet).
- Must be friendly when dealing with internal and external clients while remaining positive under pressure.
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