Administrative Assistant
We have an immediate opportunity for an administration assistant to join our Company Secretarial Division within our Legal and Governance Group in a full-time permanent position. This role could also suit a university student with the flexibility to commit to 30+ hours per week for an ongoing term.
The role involves providing administrative assistance to the Company Secretarial Services team within the Division which has primary responsibility for the secretarial co-ordination of Macquarie's Group subsidiary companies, as well as assisting with the day to day administration of the company registers.
Key responsibilities will include but will not be limited to:
- Electronic minute and constitutional documents filing for controlled entities in Blueprint (a dedicated Company Secretarial system);
- Checking and clearing invoices;
- Co-ordinating document execution for Group companies and the use of the common seal
- Data management and input;
- Filing with ASIC (Government regulator);
- Assisting with notarising, consularising and legalising documents for offshore jurisdictional use;
- Administering deeds of indemnity and insurance for the officers of the company;
- Ordering supplies, contact for office machinery, ad hoc office administration;
- Assisting with other group wide projects as required; and
- Filing and general administrative support as required.
Knowledge, Skills and Experience
- A polite, confident and professional manner with excellent communication skills are essential in order to build effective working relationships across the organisation;
- Strong attention to detail;
- Ability to prioritise and manage multiple deadlines and tasks; and
- IT literate and willingness to learn new systems.
This is an excellent opportunity to expand your knowledge in a professional environment and view Macquarie from a central perspective as well as gaining exposure to a broad range of activities while working closely with senior executives in a supportive team.
Macquarie Group (Macquarie) is a global provider of banking, financial, advisory, investment and funds management services. We focus on areas of business where our particular skills and expertise deliver a real advantage for clients, concentrating resources where we can add the most value.
The Company Secretarial Division is part of the Legal Governance Group. The Division has responsibility for providing services to the Board, the Board Committees and the Executive Committee, as well as for administering the Group's subsidiaries, ASX listing rule compliance, employee equity schemes, professional risk and general insurances and Group-wide corporate governance matters.
Legal and Governance assists Macquarie and its businesses in achieving their objectives by providing strategic legal advice and managing Group-wide legal issues. Legal and Governance also comprises Company Secretarial which is responsible for the administration of all Macquarie Group companies as well as administrative services for Non-group companies.
Please follow the linkes to apply online. For a confidential discussion, please contact Courtney Jones on 8237 3093.
Advertised:
24 Sep 2013 Aus. Eastern Standard Time
Closing date:
23 Oct 2013 5:00pm Aus. Eastern Standard Time
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