Administrative Assistant Benefits Job in New York 10016, New York Us
JOB SUMMARY
This position is responsible for conducting advanced administrative functions that are confidential in nature. This position will administratively maintain and support the Benefits areas, including Participant Services, Benefits Operations, the Claims Technical Unit, Retirement Services and Medical Review Appeals. Responsibilities include creating, updating, and working with management reports and spreadsheets, creating internal and external written communications and documents, performing necessary inquiry and research assignments, scheduling, organizing and coordination of meetings, organizing and maintaining the departments' files/documents and assisting the Director with all the other administrative projects and day-to-day tasks.
DUTIES/RESPONSIBILITIES:
- Works with and follows up with director and other assigned staff on projects, tasks and routine correspondence
- Performs staff timekeeping administration, pre-approval preparation, and reporting functions.
- Creates, reviews, and edits internal and external communications including letters, memos and emails for the director and managers
- Creates, reviews, and edits management reports and spreadsheets for the Benefits areas
- Attends meetings, takes notes and minutes, and furnishes applicable information as necessary
- Receives and screens calls, resolves inquiries or directs them to proper departments
- Maintains calendar and scheduling matters for the director and managers
- Handles and coordinates administrative tasks across Benefits groups and with other departments
- Additional responsibilities include and are not limited to, indexing and scanning of records and files and organizing a variety of documents and records for the Benefits department
- Performs other duties as required by management