Administrative Assistant – Boston recruitment

Administrative Assistant Location: Boston, MA
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Description
ABOUT MSCI Inc. (www.msci.com)
MSCI Inc. is a leading provider of investment decision support tools to investors globally, including asset managers, banks, hedge funds and pension funds. MSCI products and services include indices, portfolio risk and performance analytics, and governance tools.
The company’s flagship product offerings are: the MSCI indices which include over 120,000 daily indices covering more than 70 countries; Barra portfolio risk and performance analytics covering global equity and fixed income markets; RiskMetrics market and credit risk analytics; ISS out-sourced proxy research, voting and vote reporting services; CFRA forensic accounting risk research, legal/regulatory risk assessment, and due-diligence; and FEA valuation models and risk management software for the energy and commodities markets. MSCI is headquartered in New York, with research and commercial offices around the world.
For further information on MSCI, please visit our web site at www.msci.com

Position Overview:
Administrative support for all members of the Boston Office. Assistant will be expected to perform a range of administrative duties including, scheduling meetings, making travel arrangements, preparing expense reports, answering phones, faxing, filing, copying, etc. In addition, assistance in preparing presentation materials that involves extensive use of Excel/PowerPoint, and event logistics.

Duties:
• Support Boston Office
• Heavy Travel Support
• Backup Phone Coverage Client Service
• Heavy expense report management
• Set up external and internal meetings (along with internal off-site meetings)
• Type various materials when requested, using Powerpoint, Word, Excel
• Copy and distribute miscellaneous materials as well as faxing various information
• Maintain contact list
• Maintain business and vacation schedules
• Arrange video and audio conference calls for meetings globally
• Maintain calendars for Conference Rooms
• Prepare collateral materials for workshops and seminars
• Arrange large group meetings – schedule meetings with all parties; book meeting rooms and call-in numbers
• Arrange special meeting facilities (e.g. food, PC projector, etc.); send meeting confirmation emails; prepare and distribute meeting materials
• Serve as back-up to absentee Admins
• Ordering, organizing and maintaining all office supplies
• Ordering, and maintaining all coffee supplies
• Signing and distributing and sending out of mail, both regular mail and courier/Fed Ex services

Competencies:
?Minimum 3 years experience as an administrative assistant
?General work hours: 8:30 am – 5:30 pm, with flexibility to work longer hours when needed
?Strong verbal communication skills
?Attention to detail
?PROACTIVE
?Team player who will work closely with other administrative assistants
?Proficiency in Outlook email and calendar, and MS Office packages
?Other essential skills include an ability to work in a fast paced environment, and a proficiency at multi-tasking

MSCI Inc. is an equal opportunity employer committed to diversifying its workforce. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, gender, gender identity, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy/maternity leave), veteran status, or any other characteristic protected by law.