Administrative Assistant Job in Boston, Massachusetts Us
Who we are
Harvard Pilgrim is a not-for-profit health plan and a full-service benefits company serving members in Massachusetts, New Hampshire, Maine and beyond. We make health care work better. We recognize diversity's impact and importance for our workforce, customers and providers, and through our contributions to the communities we serve. It's part of the way we do business.
What we value
Harvard Pilgrim believes that greatness is built from the inside out. It's created by individuals who share common goals, and who support and rely on one another to achieve them. Our core values guide us in how we treat, respond to and interact with our customers, business partners and one another.
Who we hire
We hire the best and brightest-talented individuals who value innovation, creativity and communication in the workplace. Harvard Pilgrim believes that by attracting, retaining and engaging diversetalent, we gain a sustained competitive advantage for continued growth.
Our employees bring Harvard Pilgrim's mission, values and brand to life in an inclusive and supportive environment where they are respected and valued for their contributions. Being part of the Harvard Pilgrim team means that you excel at what you do. You're dedicated to your work and continually look for new ways to serve your customers better.
What we offer
We do our best to support our employees in making the most of their lives both inside and outside of work. At Harvard Pilgrim, we know that a talented, engaged and inclusive workforce is our greatest strength. We have an excellent benefit package and are "T" accessible.Some of our benefits include:
* A comprehensive work and life benefits program, including medical and dental benefits, time away from work, retirement, financial protection and on-site fitness centers.
* Opportunities to learn and grow, build relationships, share your opinions and do what you do best every day.
* Ways to serve and give back to the communities where you live, work and play - through grants, fundraising and volunteering.
JOB SUMMARY:
The Staff Assistant will coordinate and support varied teaching and research projects for a senior faculty member at the Dept. of Population Medicine
Essential Functions:
- Coordinate grant submissions, including preparation of administrative materials, adherence to guidelines, and meeting of deadlines.
- Help develop budgets for grant proposals.
- Track expenditures for active grant-related research projects.
- Serve as administrative liaison to granting and oversight agencies.
- Assist in the preparation of required reports to granting agencies.
- Organize Internet and library article searches and retrievals.
- Assist with manuscript preparation, including proofreading and maintenance of reference database.
- Schedule meetings and make travel arrangements for faculty member.
- Act as liaison to internal contacts within Harvard Pilgrim Health Care, Harvard Medical School, and Harvard Vanguard Medical Associates.
- Act as liaison with external contacts from other organizations, such as universities, governmental agencies, consulting companies, vendors, public health groups, medical societies, etc.
- Arrange and coordinate special meetings and events as requested.
- General office duties as required.
- Work on special projects as requested.
- Associates Degree preferred.
- Minimum of 3-5 years related work experience.
- Ability to prioritize, oversee, and manage several projects simultaneously.
- Strong written and oral communication skills.
- Ability to act independently and with good judgment.
- Ability to meet deadlines and work within budgets.
- Knowledge of grant procedures
- Sound general knowledge of computer systems, including word processing, spreadsheet and database software.
If you'd like to join Harvard Pilgrim, we'd like to hear from you!
Please visit www.harvardpilgrim.org to set up a job agent.
Harvard Pilgrim supports individuals in reaching their full potential by supporting equal employment opportunities and an environment that actively values diversity and inclusion. Harvard Pilgrim complies with all applicable laws concerning hiring and employment practices and is firmly committed to fostering and maintaining a workplace free from discrimination. We pledge to hire, train, and promote our employees without regard to race, religion, gender, gender identity, age, national origin, sexual orientation, disability, veteran status or any other category protected by applicable law.
