Administrative Assistant Job in Carmel 46032, Indiana US
Administrative Assistant
Position Reports to:
Business Office Manager
Key Responsibilities:
- Maintain schedules and calendars.
- Arrange and confirm appointments.
- Manage busy multi-line phone system with 24 incoming lines and a toll free number
- Organize internal and external events.
- Review and route incoming mail and other material, respond as appropriate.
- Process letters, memos, faxes and other documents.
- Maintain filing systems.
- Coordinate the flow of information both internally and externally.
- Coordinate conference calls.
- Compose confidential correspondence and reports in a timely manner.
- Develop and maintain various spreadsheets and databases, independently determining the organization of data and desired results.
- Represent the company in a positive, supportive, professional manner to management, vendors, and visitors.
- Greet scheduled visitors and conduct to appropriate area or person as needed.
- Screen calls, take messages and return phone calls, as appropriate.
- Other projects as assigned.
Total education, vocational training and experience:
- Advanced skills in Microsoft Word, Excel, Outlook, and PowerPoint are a must.
- Experience with a multi-line phone system is required.
- Experience in writing reports and business correspondence.
- Proficient in spelling, punctuation, grammar and other language skills.
- Ability to effectively present information and respond to questions from managers, clients, customers, and the general public.
- A minimum of 5 years relevant professional experience is required.
- Bachelor’s Degree Preferred
- High School Diploma Required
-
December 17, 2010
• Tags: Administrative Assistant Job in Carmel 46032, Indiana Us • Posted in: General