Administrative Assistant Job in Columbia 21046, Maryland US

 

Job Purpose

The successful candidate will provide a full range of administrative support to the organization’s management team in a fast-paced high traffic environment.  The work is performed with general supervision, however the ideal candidate will be self-directed and have the ability to anticipate and multi-task with autonomy and initiative. The provision of excellent customer service and attention to detail are major job performance requirements.

 

Duties

·         Provides administrative support to senior staff and the leadership team

·         Prepares letters, forms, memoranda, reports, documents, meeting minutes and other materials using a personal computer and software such as MS Word, Excel, PowerPoint, Access, and Adobe

·         Schedules and confirms appointments, meetings, and events

·         Researches and compiles information

·         Maintains computerized databases creates  reports as needed 

·         Greets and assists visitors by determining the type of assistance and/or resources needed

·         Receives and routes incoming telephone calls mail to appropriate staff and partners

·         Updates website and computerized events calendar

·         Coordinates administrative logistical aspects of regular events, including registration, name badges, and catering

·         Purchase and maintain office supplies

·         Coordinate facility maintenance

·         Manage the facility’s common areas, including the break area, stock room, and conference rooms

·         Other duties of a general administrative nature as assigned.

 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

·         Proficiency in the use of business English, spelling, punctuation and arithmetic

·         Knowledge of office etiquette, practices, procedures and equipment

·         Proficiency with Microsoft Office software for use in communications, reporting, analysis, and presentations

·         Strong organizational skills; ability to devise, establish and maintain recordkeeping systems and forms

·         Ability to manage multiple, complex tasks and projects simultaneously

·         Ability to recommend and implement new and revised procedures to handle administrative functions

·         Team player; able to establish and maintain effective working relationships with external and internal customers

·         Strong customer service orientation

·         Strong creative thinking and problems solving skills 

·         Pleasant, outgoing personality, positive attitude, professional businesslike appearance and demeanor

 

 

MINIMUM EDUCATION AND EXPERIENCE

 

High school diploma with minimum of six years of progressive clerical/administrative experience in an office setting

Post-secondary education may be substituted for up to four years of experience on a year for year basis

Additional post-secondary education preferred