Administrative Assistant Job in Irvine, California Us
DESCRIPTION
Financial Services Firm in Irvine, California is seeking a highly motivated and skilled Administrative Assistant to provide comprehensive administrative support to the Firm’s Operation Manager. The selected candidate will play an integral role in providing administrative support, to include:
- Assist with maintaining and tracking workflow in order to meet appropriate deadlines for all projects within the department.
- Compose general correspondences as designated by the Operations Manager.
- Assist with the administrative duties associated with the firm's data base, filing, scanning, and document archiving.
- Provide backup phone coverage to receptionist.
- Complete other job duties as assigned by the Operations Manager.
REQUIREMENTS
- Ability to work on multiple projects simultaneously, managing time and resources to ensure work is completed efficiently and within established timeframes in a fast-paced environment.
- Possess strong organizational skills, have excellent attention to detail, thorough follow-up skills.
- Possess strong interpersonal skills, and ability to work within a team and adjust to a variety of management and communication styles.
- Ability to handle highly confidential and critical information.
- Ability to present yourself in a professional manner at all times, both in demeanor and attire.
- Possess strong writing skills, strong proofing, and editing skills; and excellent oral communication skills.
- Proficient in Microsoft Excel and Word.
- Ability and flexibility to learn new software programs quickly.
- Ability to work overtime as needed.
- Dependable and punctual.
EXPERIENCE:
A minimum of three (3) plus years experience in a professional services environment (financial services industry preferred).
COMPENSATION
Will be commensurate with education, skills, experience.
This is a permanent, full-time position with benefits, including medical, dental, vision, long term disability, life insurance, and retirement program. If you are a qualified candidate, please forward your resume to: Positionopportunity1@gmail.com .