Administrative Assistant Job in Irving 75062, Texas US
Administrative Assistant
Job ID: 2329
Position Description:
Location/Department: Chem-Aqua
Essential Duties and Responsibilities:
• Provide professional and efficient administrative support to the VP/General Manager; Operations Manager and Team members of Chem-Aqua Services
• Compose correspondence, drafts, memos and maintain calendars/emails
• Maintain weekly database reports and distribute accordingly
• Ability to learn new processes and follow through with attention to detail.
• Schedule and coordinate meetings, appointments and travel arrangements
• Prepare expense reports and department invoices
• Work with and maintain confidential and sensitive information
• Screen incoming calls and take appropriate actions
• Monitor incoming emails and answer or forward as required
• Provide back up and vacation coverage for other Assistants as needed.
• Other duties as assigned
Position Requirements:
•MUST have experience in Power Point, Excel, Word, and Outlook. Advanced skills with Excel and Power Point are required.
• 3-5 years of Administrative Assistant experience
• College Degree preferred but not required
• Strong written and verbal communication skills with the ability to build relationships across the organization
• Great organizational skills, close attention to detail, excellent follow through and the ability to multi-task and prioritize
• Problem assessment and problem solving; Enjoys the administrative challenges of supporting a small department of culturally and functionally diverse associates
• High level of professionalism, confidentiality, diplomacy and strong customer service skills
• Demonstrated ability to successfully manage multiple projects/assignments with superior time management skills
• Affinity to work in a team environment with multiple interruptions throughout the day while maintaining an outgoing and
positive attitude
• Follows instructions, responds to management direction and solicits feedback to improve performance
• Ability to work independently and proactively; demonstrates initiative
• Ability to make professional decisions based in accumulated knowledge of position responsibilities
• Demonstrates accuracy and thoroughness; monitors own work to ensure quality
.
