Administrative Assistant Job in Jacksonville 32216, Florida US
Position is part-time, with full-time potential.
Description:
Responsible for providing secretarial, clerical and administrative support in order to ensure that tasks are completed in an effective and efficient manner.
Duties:
-Provide office support services in order to ensure efficiency and effectiveness within the administrative offices
-Receive, direct and relay telephone messages and fax messages
-Maintain the general filing system and file all correspondence
-Assist in the planning and preparation of meetings, conferences and conference
telephone calls
-Provide word-processing and secretarial support
-Assist the Administrative staff as requested
-Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
-Provides information by answering questions and requests.
-Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
-Completes operational requirements by scheduling and expediting work results.
-Contributes to team effort by accomplishing related results as needed.
Skills/Qualifications:
Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication
Other Skills
The incumbent must demonstrate the following skills:
-team building
-bookkeeping skills
-analytical and problem solving skills
-decision making skills
-effective verbal and listening communications skills
-computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs at a highly proficient level
-stress management skills
-time management skills
Personal Attributes
The incumbent must maintain strict confidentiality in performing the duties of the Finance Clerk.
The incumbent must also demonstrate the following personal attributes:
-be honest and trustworthy
-be respectful
-possess cultural awareness and sensitivity
-be flexible
-demonstrate sound work ethics
