Administrative Assistant Job in New York 10001, New York US
With its broad roster of new stars and legendary artists, Warner Music Group is home to a collection of the best-known record labels in the music industry including Asylum, Atlantic, Cordless, East West, Elektra, Nonesuch, Reprise, Rhino, Roadrunner, Rykodisc, Sire, Warner Bros. and Word, as well as Warner/Chappell Music, one of the world's leading music publishers, with a catalog of more than one million copyrights worldwide.
Department Description:
Digital Revenue Development encompasses several areas including digital sales, retail development, product implementation and new business development. The department is focused on new business opportunities and expanding our current reach in all of these areas with the underlying objective of generating increased revenue and profitable expansion for WEA, ADA and WMG.
High Level Job Description:
Provide proactive support to two business area heads and related labels in the areas of sales reporting, ongoing administrative maintenance, and planning. Secondary function is providing additional backup to other executives and staff in the larger department and division.
Detailed Job Description/ Responsibilities:
Phone coverage:
- SVP Revenue Development Product Implementation/VP Digital Revenue Development
- Address and prioritize label/account calls/requests/emails while VPs are traveling/in meetings/out of office
TE Processing/Tracking:
- Prepare and submit expenses reports via Concur system
- Verify approvals, submissions, and payment dates for reports submitted
- Maintain meeting and conference budget tracking for events
- Process invoices for special project expenses as needed
Travel Arrangements:
- Coordinate flights, hotels, transportation for regular business travel
- Event registration and planning for tradeshows and conferences
Calendar Management:. (eg: Business meetings, Conference Calls, Travel, vacations)
- Coordinate internal meetings, customer meetings, project meetings and conferences
- Schedule and update weekly team and one-on-one meetings
- Proactively update calendars as needed for vacations, out of office time, etc.
Digital Account Management and Retail Development Reporting/Support:
- Generate label and product sales reports as needed
- Gather research and materials for new business areas, including new account background information for retail pitches
- Update shared drives/department documents with market research, account presentations and retail development target updates
- Provide direct assistance to Director, Retail Development in maintaining/updating account placement grids, co-op advertising reports and account profiles
- Prepare and process promotional product orders
- Provide weekly merchandising recommendations programming for select mobile/digital partners
- Support execution of monetization/blocking strategy on YouTube other social media partners
- Prepare and distribute weekly Wireless Placement Report
Special Requirements/Preferences:
- Basic Analysis and Budgeting, Presentation Editing and Creation.
- Excellent written and verbal communication skills.
- Excellent time management, follow-up skills, organizational skills with ability to prioritize workload, and strong attention to detail.
- Individual should be a ‘self-starter’ who takes initiative to get involved in all aspects of the department.
- Ability to handle multiple tasks and juggling various priorities
- Ability to maintain focus in high stress environment
- Ability to work independently and be a team player
Education Experience Required/Preferred:
- Computer systems: WEA Reporting, Info and Inquiry systems, Strong knowledge of MS Excel, MS PowerPoint, MS Outlook, Photoshop and Internet savvy.
- General music genres, basic Retail overview, Distribution and music company basic structure
- 1-3 years prior administrative and/or sales support experience
- College Degree preferred
Our Company is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national Origin, alienage or citizenship, disability, marital status, familial status, military or veteran status, or any other legal recognized protected basis under federal, state or local laws, regulations or ordinances.
Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws and the Company complies with all applicable reasonable accommodation requirements which such laws may require. Accordingly, please inform the Company’s Human Resources representative if you need an accommodation in order for you to complete any employment application-related forms or otherwise to participate in the application or selection process for the position for which you are applying. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity and will enable applicants to participate in the application and selection process and for employees to perform the essential functions of their jobs without imposing undue hardship on our Company. The Company also will make reasonable accommodations to an applicants or employee’s religious beliefs and practices as may be required by law, unless an undue hardship would result.
Copyright © 2011 Warner Music Inc.
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