Administrative Assistant Job in Not Specified, Massachusetts US
Administrative Assistant
Direct and coordinate the daily office activities for the Start Up Group. Start Up administrative/turnover assistant reports directly to the Start Up Coordinator, and assists the Start Up Manager with daily activities. To insure all system documentation is completed to meet contractual requirements. Maintain and organize the office in a professional manner at all times to meet the highest degree of safety and quality. Detailed Activities: -Maintain and implement office procedures to meet contractual obligations -Type turnover package letters and required correspondence with construction, engineering, vendors and client -Daily interface with start up leads, construction and engineering for updates, schedules and time reporting -Track completion of open punch/work list items and required documentation for turnover packages -Database entry of field submitted information -Maintain strict control of all documentation, letters of correspondence and confidential information -Attends and actively participates in safety meetings -Promotes and insists on good housekeeping and safety in the office -Ensure office supplies and consumables necessary for the proper office operations are in stock and available -Inputs data for daily, weekly and monthly progress reports -Assists with scheduling vendors and visitors to the site when directed by start up coordinator -Maintains office equipment and recommends upgrades or replacements -Assists with tracking parts and test equipment -Submits all time cards and requisitions to start up coordinator for approval -Performs all other office duties that may be required for the start up group