Administrative Assistant Job in Pittsburgh, Pennsylvania Us

An exciting opportunity for a full time experienced Administrative Assistant is available with Lightwave International, a multi-talented production company, specializing in Laser Light Shows and Special Effects based in Bridgeville, PA.  The primary responsibility of this role will be to provide administrative and technical support to the staff of Lightwave International. 

 

The incumbent will be responsible for:

·         General administrative assistance i.e. filing, typing, answering phones, maintain office supplies and inventory;

·         Handling all domestic and international travel arrangements, hotel accommodations, rental car reservations, etc for the staff; 

·         Managing purchasing card expenditures and reconciling invoices;

·         Managing domestic and international shipping;

·         Delegation of incoming requests, calls and correspondence;

·         Special projects as assigned to support the staff;

·         Handling work assignments that are often received on short-notice and require quick and accurate turn-around in order to meet requested deadlines;

·         Light office cleaning.

 

The ideal candidate will possess the following:

·          High School Diploma however; an Advanced degree is preferred;

·          Three to five years experience as an administrative assistant or executive assistant;

·          Three to five years of experience providing logistical support;

·          Intermediate to Advanced computer skills in Microsoft Word and Excel; Quick Books and PhotoShop;

·          Ability to independently compose, format and type correspondence, spreadsheets, presentations and confidential documents;

·          Demonstrated excellent verbal and written communication skills;

·          Excellent spelling, typing, grammar, and math skills to generate requested reports, documents, presentations, etc., as well as for proofing/editing/formatting these documents;

·          Demonstrated outstanding organizational, time management, decision-making and self-motivational skills;

·          Demonstrated strong attention to detail and accuracy;

·          Demonstrated strong interpersonal skills, professional and ethical work practices;

·          Must demonstrate competence, flexibility, and effectiveness when dealing with frequent high-stress situations and assignments including short-notice assignments and conflicting priorities;

·          Strong problem solving skills to identify and resolve/complete tasks arising due to constantly changing administrative support demands;

·          Ability to work through and complete assignments at times with conflicting priorities and deadlines with little or no supervision.  Must possess the ability to accurately determine and/or re-establish workload priorities;

·          Demonstrated exemplary customer service skills;

·          Ability to work evenings and weekends, when necessary.

 

Lightwave International offers a competitive compensation and benefit program.

 

If you meet the requirements of this exciting opportunity, we encourage you submit your resume and cover letter with salary requirements to: recruiting@lasershows.net