Administrative Assistant Job in Rochester Hills 48309, Michigan US

Minimum Requirements:

·          High School diploma/GED equivalent

·          Some college and/or certified clerical training preferred

·          Ability to type 45 wpm preferred

·          Exceptional phone skills required

·          Excellent computer skills and knowledgeable of various software packages

·          Excellent verbal, written,interpersonal, grammar, spelling, proofreading and organizational skills required

·          Ability to handle confidential information in a discreet, private, and professional manner

·          Incumbent must be honest, reliable, independent, self motivated and a good decision maker

·          Work generally performed in an office environment, however experience in a testing or light industrial environment preferred.

 

Principle Duties and Responsibilities:

·          Represents department in a professional, courteous and helpful manner

·          Greets visitors, verify appointments and directs guest accordingly

·          Handles catering arrangements

·          Performs various secretarial duties as assigned i.e.;(filing, typing, copying, proofreading, editing, compiling, etc.)

·          Prepares correspondences such as memos, letters, reports and presentation materials

·          Answer phones i.e.;(screen, forward, take messages, transfer, page employees, and problem solve)

·          Takes clear, accurate and concise phone messages i.e.;(name, date, time, company, number, regarding and message)

·          Process mailing i.e.; (fold, stuff, stamp, seal, sort, address, distribute, pick-up and deliver)

·          Maintains and updates departmental files, reports, timekeeping records, etc.

·          Handle and maintain confidential information in a private, discreet, and professional manner

·          Attend meetings, maintain attendance records and prepares meeting minutes

·          Purchase, distribute and maintain adequate levels of office supplies

·          Coordinate the timely flow of information and paperwork throughout the department and company

·          Assists with switchboard coverage

·          Receive incoming prototype parts and notify the responsible owners.

·          Coordinate Validation and Prototype equipment calibrations.