Administrative Assistant, Market Data & Index Team
BlackRock is sourcing for a dynamic and enthusiastic Administrative Assistant who functions in an efficient, detail-oriented, and proactive manner. The ideal candidate is a seasoned professional who has deep experience supporting senior management with global responsibilities in a fast-paced global financial services firm. The role has some analyst level responsibilities. The candidate should be a team player, extremely motivated, resourceful, organized, communicative, and able to leverage the managers' time by completing tasks independently with strong attention to detail. The position is based in New York.
Responsibilities:
- Handle a broad range of duties from day to day operational activities to scheduling meetings and correspondence with internal and external executive managers and their assistants
- Responsible for the daily schedule of one or more individuals, anticipate necessary background material, directions and other items required for each activity on the schedule.
- Own and maintain calendars, schedule both internal and external meetings, and keep track of the relative importance of different activities.
- Meet and greet visitors and clients, answering phones, coordinating conference rooms and meal arrangements
- Participate in special projects as requested and needed
- Responsible for the gathering of information and disseminate the information as required, including the gathering of information for and publishing of the monthly Management Metric and weekly Pipeline reports
- Handle travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed.
- Manage inventory of supply stock for the team daily
- Process and track expense reports and reimbursements
- Produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation and spelling.
Skills:
- Excellent organizational skills; detail oriented
- Must have superior skills in MS Word, Excel, Outlook and proficiency knowledge in PowerPoint
- Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment
- Experience and proficiency working with automated expense tracking, online travel etc.
- Ability to work well in a team environment and be proactive in assisting others as needed
- Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions
- Strong analytical, interpersonal and communication skills
- Self-starter with the ability to work independently and with minimal guidance
Qualifications:
- College degree preferred or equivalent experience - secretarial school a plus
- Minimum five years of corporate administrative experience in roles that interfaced with external clients and executive management.
BlackRock is proud to be an E-Verify Equal Opportunity/Affirmative Action Employer--M/F/D/V.
BlackRock is proud to be an E-Verify Equal Opportunity/Affirmative Action Employer--M/F/D/V.
BlackRock is one of the world's preeminent asset management firms and a premier provider of global investment management, risk management and advisory services to institutional, intermediary and individual investors around the world. BlackRock offers a range of solutions -- from rigorous fundamental and quantitative active management approaches aimed at maximizing outperformance to highly efficient indexing strategies designed to gain broad exposure to the world's capital markets. Our clients can access our investment solutions through a variety of product structures, including individual and institutional separate accounts, mutual funds and other pooled investment vehicles, and the industry-leading iShares® ETFs.
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