Administrative Assistant-Medical Job in Los Angeles 90025, California Us
We have an immediate opening for an Administrative Assistant for one of our clients located in Westwood. The successful candidate will be very organized, energetic, and enjoy working in a fast-paced office with diverse duties.
· Assist Donor Program Coordinators as necessary
· Act as a back-up for the Donor Desk and Front Office
· Act as initial point of contact for potential donors applying at the Westwood branch by answering incoming phone calls and scheduling potential donor appointments
· Review Donor Application, Initial Medical Social Questionnaire, and Donor Application Worksheets with potential donors
· Maintain PD tracking information
· Oversee email communication with potential donors for follow-up on application appointment results, retests, and missed appointments
· Monitor qualified donors including inactivity, vial limits, blood draws, and physical examinations; after receipt of completed physical examination reports, pull the chart for Recurrent Eligibility Assessment completion by the Branch Manager
· Monitor next to last and final blood draws
· Edit Donor Conversations (audio interviews) and helps out with the completion of other Donor Information Products
· Sort and mail donor checks when applicable
· Maintain up-to-date donor calendar accurately
· Perform other clerical tasks, such as data entry, filing, photocopying, scanning and collating
· Other duties and projects as required
Requirements: Associate?s Degree minimum (Bachelor?s preferred) and 2-4 years related experience; strong computer skills; excellent customer service, organizational, interpersonal, communication and, project management skills; strong attention to detail; familiarity with laboratory and medical terminology; and ability to travel as required.
Job Experience:
3-5 Years
