Administrative Assistant recruitment
Responsibilities include:
• Heavy calendar management; internal/external meetings and conference calls (between multiple time zones)
• Coordinating high volume of international and domestic travel using Concur and American Express Travel
• Weekly expense reporting using Concur and paper submission of expense reports for Coal consultants
• Creating PowerPoint presentations and Weekly reports
• Data entry and spreadsheets using Excel
• Preparing legal documents for execution, delivery, and submission
• Managing of timecards for employees including approval of time-off requests
• Coordinating travel, registration, reservation, and materials for conference attendance
• Preparing printouts of meeting materials
• Processing visa requests for international business travel
Skills/Education/Experience
• Minimum of 1-2 years of prior experience in an Administrative role
• Bachelor’s degree preferred
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Strong attention to detail and organizational skills
• Ability to work on multiple projects in a fast paced environment
• Pro-active team player, flexible, dependable, professional attitude