Administrative assistant recruitment
Core Responsibilities:
- Provide full administrative support for the team of Equity research analysts.
- Manage heavy scheduling, occasional conferences and special events.
- Schedule and updates routine travel arrangements for sector analysts
- Process TE expense reports in accordance with firm's guidelines, push back if necessary
- Helps in preparing visitors' meeting schedule (client or visitor from other GS locations)
- Admin work of new hires - request creation of new email account/phone set up/computer/seat allocation/training/stationery etc
- Handle a high volume of phone calls and emails
- Relay information and perform tasks in a timely manner
- Coordinate international and domestic travel arrangements
- Take on ad-hoc projects while maintaining daily work flow and general administrative support.
Basic Qualifications:
- Minimum of 3 years experience as an administrative assistant supporting senior executives and /or big team;
- Experience at financial services firm is a preference, but not a must
- Strong proficiency in MS Word, Excel, PowerPoint and Outlook
Preferred Qualifications:
- Excellent interpersonal and communication skills
- Native level fluency in Mandarin and high level proficiency in English
- Ability to display a consistent, professional degree of communication
- Comfortable working with people at all organizational levels
- High attention to detail
- Strong organizational skills
- Team player with a positive attitude
- Demonstrates dependability and a sense of urgency to drive results
- Anticipates needs, potential issues and is able to independently make decisions
- Maintains a high standard of performance despite pressing deadlines
- Self-starter with excellent problem solving and follow-up capabilities
- Demonstrates a high degree of integrity and confidentiality
- Ability to perform a wide variety of tasks with the flexibility to change focus quickly as demands change (multi-task)