Administrative Assistant to Chief Technology Officer recruitment
• Supports the Chief Technology Officer, the Head of Infrastructure, the Head of Development and various other IT team members.
• Management of IT procurement and budgeting process; working with IT management to prepare an annual budget and tracking YTD spend.
• Collection point for all incoming technology bills including wireless devices, phone service, equipment purchases and facility maintenance. Frequent follow-ups with various vendors will be necessary to quickly deal with any disputes or concerns.
• Process all purchase orders, coordinating extensively with accounts payable.
• Organize and maintain all market data contracts from Bloomberg, Thomson-Reuters, Factset, etc. Many of these services require frequent changes. Consistent follow-up will be important.
• General functions: extensive use of Outlook to deal with all scheduling (internal and external meetings, conference calls), expense reports, phone coverage and screening, correspondence, ad hoc projects, travel coordination and other general administrative support. Gatekeeper function: discern which information and callers get through to the CTO and team.