ADMINISTRATIVE COORDINATOR (H/F) Job in Claremont 91711, California Us
Harvey Mudd College
Harvey Mudd College is seeking an Administrative Coordinator to work in the Humanities, Social Sciences and the Arts Department. This is a part-time, 12-month per year, benefits eligible, non-exempt position and reports to the Department Chair. Usual working hours are (a) 8:00 a.m. to 5:00 p.m. with a one hour unpaid meal period, Monday through Friday, from mid-August through mid-June; and (b) 20 hours per week from mid-June through mid-August, specific hours by arrangement with the department chair. Starting salary is $18.07 per hour. Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits . A complete description of job responsibilities and qualifications is available at www.hmc.edu/employment .
About Harvey Mudd College:
Harvey Mudd College, located in Claremont, California, 35 miles east of Los Angeles, is one of the premier private liberal arts colleges of science, technology, engineering and math in the nation and is one of seven institutions that comprise The Claremont Colleges. With just over 750 students, HMC provides the collegial working environment of a small college, while providing access to numerous events and activities across all the campuses.
Summary of Job Responsibilities:
The Administrative Coordinator is the primary administrative support for the Department of Humanities, Social Sciences, and the Arts. Duties include varied and complex administrative and secretarial support functions that are performed independently and involve planning, attention to detail, and initiative. The Coordinator must be able to manage multiple projects and respond effectively to requests both from the department chair and from other department faculty. In addition, the Coordinator often serves as the “face” of the department to those unaffiliated with the College, and interacts frequently with faculty and staff at HMC and the other Claremont Colleges, as well as with outside vendors, visitors, and others.
Summary of Qualifications:
Education: Bachelor’s degree, or an equivalent combination of relevant experience and education.
Experience: At least five years of related experience, preferably in an academic environment experience.
Other: Excellent oral and written communication skills. Demonstrated ability to write clearly using proper formats, grammar and punctuation; to edit and proofread; and to ensure accuracy and high quality of written work. Knowledge of proper formatting conventions for business correspondence, reports, agendas, and other documents. Excellent computer skills, with the ability to create/maintain documents, spreadsheets, reports, and databases using Word, Excel, FilemakerPro, and other applications. Some knowledge of Adobe Photoshop and web page editing software. Ability to update and maintain web pages. Excellent knowledge of internet browsing software, search engines, and search strategies. Ability to master new software quickly, including HMAD (HMC accounting software), the EMS Web system (reservation and calendar software), Sakai, and other applications. Excellent organizational skills, including the ability to effectively track the status of ongoing projects and find needed documents and information quickly. Ability to independently organize, plan, prioritize, and carry out responsibilities, and to finish tasks by established deadlines.
Application Procedures:
In addition to a Harvey Mudd College employment application available at http://www.hmc.edu/employment , please submit a resume and a cover letter describing your qualifications. All required documents must be submitted with your application in order to be considered for this position.
Deadline to apply: Open until filled.
Harvey Mudd College is an Equal Opportunity/Affirmative Action Employer.
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