Administrative Coordinator Job in Ann Arbor 48109, Michigan Us
The Administrative Coordinator of the House Officers Association (HOA) at the University of Michigan works closely with the 10 members of the HOA board to act as the point person for all University and House Officer questions, issues, and concerns. They are the singular employee of the HOA. This employee also provides the potential for consistency and institutional memory between contract negotiations.
Responsibilities:
-Keep regular office hours
-Field daily questions from house officers and residency program coordinators about benefits available to house officers
-Attend monthly HOA Board meetings; create agendas, keep minutes, and maintain calendar entries for these meetings
-Attend monthly Joint Operations Committee meetings
-Attend other hospital committee meetings as requested by the HOA Board in order to inform house officers of issues discussed at those meetings that might have bearing for house officers
-Organize social events for the house officers and the HOA board
-Attend negotiations meetings (occur approximately two to three times weekly for several months about every two to five years)
-Manage routine and urgent communications to house officers
-Manage information on HOA website, with the help of the Board’s IT consultant
-Manage the financial/business aspects of the HOA, with the help of the treasurer and the Board’s accountant
-Manage annual elections of the Board members
-Manage training the new Board members on an annual basis
-Manage and update bulletin boards throughout the hospital
-Arrange for repair and maintenance of office equipment in the HOA lounge
-Manage supplies of coffee and other items provided by the House Officers Association in the lounge
-Maintain neat, clean, and uncluttered work area
-Maintain a working knowledge of the HOA contract and the HOA bylaws
-Help develop and execute a strategic model for longitudinal growth and long-term success of the House Officers Association
Required akills:
-Resume required; you must submit a resume to be considered for this position
-At least a three-year commitment to the position
-Associate's degree
-General computer skills/proficiency to include MS Word, MS Excel, MS Outlook, and MS Powerpoint
-Excellent grammar, communication, and interpersonal skills
-Basic accounting and bookkeeping skills
-Ability to multi-task and problem-solve effectively
-Ability to pay strict attention to detail and be highly organized
-Ability to be flexible and perform successfully alone or as part of a team
-Ability to accept direction from multiple sources and prioritize tasks
-Demonstrate an excellent attendance record
-Ability to be flexible with work hours during negotiation periods
Desired skills:
-BA/BS degree
-Knowledge of accounting and insurance needs for large non-profit organization
-Web site management and web page creation skills
-Typing speed: at least 50 words per minute
-Experience within the University of Michigan Health System
-Experience with working with house officers at the University of Michigan
The House Officer Association (HOA) at the University of Michigan is the collective-bargaining group that represents over 1100 physicians-in-training. Contract negotiations for the group occur every 2 to 5 years. Between negotiations, the group works to maintain the benefits outlined in the contract and also works with the hospital administration on systems issues affecting house officers. The HOA employs one individual - the Administrative Coordinator. The Administrative Coordinator is not an employee of the University of Michigan. All benefits are managed by the HOA and negotiable at the time of hire.