Administrative Coordinator Job in New York 10032, New York US
The Center for Infection and Immunity, a World Health Organisation Collaborating Centre for Diagnostics in Zoonotic and Emerging Infectious Diseases in the Mailman School of Public Health at Columbia University, seeks a highly experienced Administrative Coordinator to serve as Executive Assistant to the Center Director. This dynamic position has global reach and involves direct interaction with foreign and domestic governmental representatives, scientists and public health practitioners. The successful candidate must operate with the highest level of professionalism and have impeccable attention to detail, masterful organizational and writing skills and persistent follow though.
Responsibilities include:
1. Organizing all facets of local and international meetings and conferences
2. Coordinating press releases and publicity interviews
3. Organizing extensive and complex international travel
4. Compiling and maintaining CV and biosketch for preparation and submission of grant proposals
5. Screening and managing telephone, email, fax and written communications on behalf of the Director
6. Coordinating and monitoring daily calendar and ensuring adherence
The successful candidate for this fast-paced and multifunctional position will also be responsible for drafting correspondence; taking minutes at scheduled and impromptu meetings; liaising with colleagues, suppliers, university officials, and other staff; and devising and maintaining office systems, including data management, filing and reimbursements.
Perform other related duties as assigned.
Some evenings and weekends or after hours time is required.
Minimum Qualifications
Requires a bachelor's degree or equivalent in education and experience, plus three years of related experience.
All applications must be submitted via Columbia's online hiring system:
https://jobs.columbia.edu/applicants/Central?quickFind=129256
Columbia University is an Equal Opportunity/Affirmative Action employer.