Administrative CoordinatorMeeting Planning Job in Phoenix, Arizona US
Administrative CoordinatorMeeting Planning
External Summary of Primary Responsibilities: The Administrative Coordinator performs a variety of administrative duties and project-oriented activities within the functional area in support of their teamsbquo;s goals and objectives. Specifically, this role will book meetings for sales managers related to team meetings, HR-related meetings, town halls, etc. and track all details of meetings in a custom database Major Responsibilities: - Demonstrates significant impact on the work of others across teams, Skill Centers and the organization - Must be able to perform with full ownership/accountability for multiple major projects and/or processes; manages and delegates key aspects. - Expert with infrastructure and job specific processes - Continuously strives to improve processes and/or tools utilizing available and upgraded software. - Executes and adheres to business objectives as outlined in the performance plan. - Provides administrative support to functional teams specifically related to meeting planning and execution in a virtual environment - Coordinates departmental/functional/deployed requests and logistics, when applicable. - Responds to internal and external requests for information. - Resolves administrative problems and issues, as appropriate. - Manages team schedules, files, mail, and travel arrangements. This includes, but is not limited to the planning and coordination of meetings, both internally and externally. - Maintains working knowledge of functional area policies and procedures and a working knowledge of general company policies and procedures. - Performs record/document management. - Maintains and utilizes ezBuy, features when applicable. - Adheres to company standards. - Processes payments to other institutions for their financial administration activities utilizing ezBuy. - Keeps up-to-date on new computer technology. - Provides back up support for peers - Special projects as assigned