Administrative Specialist/Practice Support Job in Lawrenceville, Nj 08648, New Jersey US
NAVIGANT is a specialized, global expert services firm dedicated to assisting clients in creating and protecting value in the face of critical business risks and opportunities. Navigant professionals combine technical expertise in Disputes and Investigations, Economics, Financial Advisory and Management Consulting, with business pragmatism in the highly regulated Construction, Energy, Financial Services and Healthcare industries to support clients in addressing their most critical business needs.
Navigant professionals leverage a unique combination of technical expertise and industry insights to provide clients with solutions tailored to their specific business challenges and the opportunities presented by the ongoing market fluctuations and regulatory changes. The Company has approximately 1,900 consulting professionals and 2,400 employees, with a client base reaching more than 50 cities around the world. The company is traded on the New York Stock Exchange (NYSE: NCI) and in 2011 generated $784 million in total revenues. Corporate headquarters are in Chicago, Illinois (U.S.) and headquarters for international operations are in London.
We have an immediate opening in our Lawrenceville, NJ (Princeton area) office for a Practice Support / Administrative Specialist who will work with the Life Science Practice. Candidates must be detail-oriented, focused, organized, and able to work independently and multitask effectively, managing multiple priorities. Responsibilities will include preparation of the various practice staffing, revenue and project budget reports; project administration forms and contract maintenance; honoraria processing across the practice; and other practice-related needs such as business development and practice call scheduling. The position will also provide administrative assistance to the practice leader including calendar management, travel, presentations, time expense, meeting preparations and client interaction.
We are looking for someone who is energetic, proactive, personable, and will take a professional approach to their work. A strong finance background with advanced Excel skills is preferred. Must be a team player with excellent customer service skills. Overtime may be necessary at times with little advance notice.
Position Responsibilities:
- MS Excel (advanced reports and mathematical functions / formulae, charts, workbooks / spreadsheets)
- Project Administration – Completion of conflict checks; completion and coordination of project administration forms (PAFs, PIFs); contract maintenance; financial information requests to practice members, compilation of data and preparation of staffing, revenue and project budget reports; pro forma review and month-end billing reconciliation with the billing department
- Ongoing honoraria processing across the practice for physicians’ speaking engagements
- Executive assistance to the practice leader including calendar management, meeting planning and travel arrangements including international travel
- Client liaison activities
- Conference call and WebEx facilitation
- Time and expense reporting
Job Requirements:
- 5+ years’ experience as an executive assistant providing support beyond administrative needs, ideally in a financial services / consulting firm environment
- Finance background preferred
- Demonstrated excellent customer service with individuals at all levels both internal and external
- Commitment to working collaboratively with other practice members and departments such as billing
- Advanced knowledge of Microsoft Office products, particularly Excel
- Knowledge of Outlook E-mail and Lotus Notes databases
- Strong communication skills (verbal and written) including proofreading and editing
- HS diploma or equivalent required
The company offers competitive compensation packages including an incentive compensation plan, comprehensive medical/dental/life insurance, 401(k) and employee stock purchase plans.
Navigant does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Navigant and Navigant will not be obligated to pay a placement fee.
EOE M/F/D/V
