Administrative Support Representative Job in Columbus 43213, Ohio US

Phantom Technical Services, Inc., a Central Ohio based Control Systems Integrator and electrical firm, is seeking an Administrative Support Representative to join its staff to provide Administrative Support in a wide variety of daily operations.

 

 

Primary Responsibilities include:

·          Answer telephones, screen and direct calls
Take, reply to, and direct messages in a timely manner
Greeting visitors and maintain Lobby

·          Open, stamp and distribute daily incoming mail. Prepare outgoing mail (including postage)

·          Daily Administrative assistance to Accounting, Purchasing/Shipping/Receiving and HR/Payroll

·          Scanning, copying, filing, faxing (distribute incoming faxes and fax confirmations)

·          Data entry into word/excel/databases

·          Setting up files and meetings
Create and prepare correspondence (letters, reports, budgets, presentations)

·          Employee form center maintenance

·          Ordering office supplies, distribution of supplies and maintain office supply inventory

·          Annual employee planner refill coordination and wall calendar distribution

·          Overnight shipping and courier service research, coordination and file documentation

·          Business card orders

·          Making travel arrangements

·          Preparing expense reimbursement or credit card receipt forms and expense tracking

·          Errands (ie. dropping off recycling, shred, documents, permit pick up, vehicle repair, etc.)

·          Ebay administration

·          Fleet vehicle administration (sign in/sign out, vehicle maintenance and reports, gas cards, registrations, file documentation and future fleet data entry)

·          Company camera sign in/out

·          Vending machines load and inventory (pop and snacks)

·          Apparel inventory and request fulfillment

·          Facilities cleaning (daily) and monthly cleaning supply list generation for purchase

·          Monthly facility safety check and report generation (exit signs, facility lights, fire extinguisher, et al.)

·          Name Tags/UL Label generation

·          Company Tool Maintenance / Repair / Calibration

·          First Aid Kit (supply inventory, purchase)
Other duties, as assigned.

 

 

Required skills:

·          Professional demeanor, both in person and over the phone.

·          Highly organized, dependable and responsible.

·          Ability to read/interpret communications and carry out instructions furnished in written, oral or other format.

·          Ability to solve problems in standard and non-standard situations.

·          Excellent verbal, written and interpersonal communication skills.

·          Strong attention to detail and independent follow through.

·          Ability and willingness to deliver high volume accurate work product in a timely, organized and effective manner.

·          Proficiency in MS Office Suite, specifically Word, Excel and Outlook.

·          2-4+ years current experience providing administrative support to staff.

 

 

We offer a competitive compensation and benefits package.

Phantom Technical Services, Inc.
111 Outerbelt Street
Columbus, Ohio 43213