Administrative Support, Senior (12-OH-13) Job in Dayton, Ohio US
Administrative Support, Senior (12-OH-13)
2589951 Duties include the generation and implementation of procedures for typing, filing, copying, paper shredding, destruction of sensitive data, control of documentation, correspondence and action items. Reviews completed work for accuracy of data, procedure compliance and error-free documentation. Keeps the program office apprised as to progress, problems and issues associated with the projects. Summarizes the major activities accomplished during the reporting period. Develops spreadsheets, databases, etc. to organize and store program data. Retrieves data in the form of reports and queries. Develops tracking systems for the identification and correction of deficiencies. Provides support in the planning, formulation, editing, development and publication of finished products, e.g. program documentation, plans, directives, reports, briefings and other presentations as required (technical and non-technical; classified and non-classified) in the media format requested. Provides support for internal and external briefings and reports by providing expert knowledge and capability in the use of personal computers and operating systems to produce visual aids (slides, view-graphs, briefing charts and other graphics) using appropriate software applications (such as: Microsoft Word, Microsoft Power Point, Microsoft Excel, Perform Pro and Microsoft Access). Assists in improving internal management processes by proposing and/or implementing improvements to visual, computer-based communications used by the program office to manage its critical processes. Assists personnel in the creation of training documents and training modules by advising them through one-on-one and group instruction on the capabilities of in-house software tools available to produce the documents and modules. Establish and maintain effective professional working relationships with co-workers, and customers. Follow policies and procedures as described in corporate manuals and directives. Attend work each day during scheduled work hours unless on approved travel or time off. Perform occasional travel to contractor and customer sites, as required (see WORKING CONDITIONS below). Work flexible hours, including occasional overtime. Carry out other duties as may be assigned or requested. WORKING CONDITIONS Travel is not required. Work is performed indoors with some potential risks to safety and health hazards related to electronics. QUALIFICATIONS: Education/Certifications/Experience/Skills: Have met as a minimum the General Educational Development (GED) requirements. Individuals must have a minimum of 12 years of administrative support experience of which four years must be in a workload, management or oversight capacity. Must obtain and maintain a government security clearance at the required level. Must be proficient in the use of Microsoft Office Applications (Outlook, Word, Excel) and other standard (Customer specified) applications. Must be able to transport self to various facility sites, as required. If using own motor vehicle, must possess a valid driver s license and proof of insurance. Physical Skills and Abilities: May require lifting up to 25 pounds. Requires visual acuity to use a keyboard and monitor.