AP CLERK/TRAVEL COORDINATOR Job in Seattle 98106, Washington US
AP CLERK/TRAVEL COORDINATOR – SEATTLE, WA 98106
Global Diving Salvage, Inc. (Global) is the largest diving contractor on the West Coast, based out of Seattle, WA with regional offices in AK, CA and TX. Global is a leading provider of marine construction and infrastructure support services in the United States, and an internationally recognized casualty responder. Our experience enables us to adapt quickly to unique problems and resolve potentially costly situations. In addition, we have the proven ability to customize systems and management teams for individual projects.
Employees are an integral asset to ensuring our success and as such our staff is required to meet the highest expectations. We take pride in our renowned safety standards and require Global employees to utilize safe work practices at all times. We count on our employees to perform in fast paced environments while still satisfying customer needs and maintaining effective working relationships. The ability to proactively identify issues and offer innovative solutions is also highly praised. Additionally, we expect our workers be able to effectively function under pressure in order to achieve required deadlines. Our staff should be capable of working independently, however Global is fundamentally concerned with team work and the invaluable part it plays in this industry. We have a commitment to our employees and, in turn, expect our employees to contribute to the success of Global.
We are searching for a new AP Clerk/Travel Coordinator to join our team; a highly motivated, self confident individual, who demonstrates the ability to adapt and thrive in a fast-paced dynamic environment. This candidate must possess initiative to build relationships with managers and employees. The desired candidate will be detail oriented with a willingness to advance their skill sets and have excellent customer service and phone skills. This person will report to the company’s Assistant Controller.
Duties and Responsibilities include:
AP
· Process credit card transactions;
o Distribute monthly statement for Managers to review, Follow-up with Managers to maintain timely month-end/yearend closing schedule;
o Ensure all transactions have accompanying receipts with proper job and G/L coding, enter and post accordingly;
o Contact vendors for missing receipts;
o Contact credit card company to research suspended credit cards due to fraud prevention and other issues;
· Assign new purchase orders, review and maintain outstanding PO status in NAV on a weekly basis;
o Print issued PO’s and match with packing slip and/or invoices when invoices are received;
· Receive and respond promptly to vendor calls about payment status;
· Process incoming AP invoices;
o Match invoice to packing slip;
o Input PO and job number on invoice prior to disbursement;
o Disperse invoices to Managers for approval twice a week;
o Follow up with Managers if there is a delay in approval process to maintain the two day turnaround timeline;
· Assist with processing AP invoices in NAV;
· Provide back-up when needed for uploading weekly AP check run list to bank;
· File paid invoices and create new labels for files;
· Complete new vendor account paperwork;
· Review monthly statements from vendors and request copies of outstanding invoices;
Travel Coordinating
· Arrange and book flights, hotels and car rentals;
· Properly communicate travel itineraries to travelers;
· Back-up travel coordination for all the regions;
Additionally
· Phone coverage;
· Send out monthly AR statements to clients;
· Other duties as assigned.
Requirements:
· All employees must be legally authorized to work in the United States.
· Ability to maintain and protect the sanctity and confidentiality of company information.
· Must have excellent organizational and time management skills.
· Previous experience with Microsoft Dynamics Navision (NAV) or similar accounting software is a plus.
· Must have excellent verbal and written communication skills.
· Proficient with computers/typing, MS Office (especially Excel, Access, Word) and ten-key.
· Ability to work with a team and independently.
· Must submit driving record for the past three years.
· Pre-employment drug test.
Global Diving Salvage is an Equal Opportunity Employer.
If interested, please send resume with cover letter and salary requirements to:
jobs@gdiving.com
In subject line of email please include: AP Clerk/Travel Coordinator
No phone calls please.