Associate Director for Volunteer Management Job in New York 10027, New York US

The Associate Director for Volunteer Management is responsible for the overall coordination of the Columbia College Alumni Association (CCAA) and its committees and strategic planning process. The position formally reports to the Senior Executive Director for College Alumni Relations; the incumbent currently reports to the Vice President for Alumni Relations, for an interim period. The Associate Director is responsible for identifying and developing systems to facilitate the smooth functioning of the CCAA’s volunteer committees and the implementation of mission, goals, and objectives. The Associate Director manages and staffs the work of the volunteers with meticulous attention to detail. She/he communicates with the colleagues who manage the College’s volunteer groups, ensuring that the College’s volunteer programs are coordinated and well-organized. The Associate Director communicates with volunteers and manages committee work. 


 

Job Responsibilities

•      Partners with Vice President for Alumni Relations to oversee strategic planning process of CCAA in interim capacity, until such time as Senior Executive Director for College Alumni Relations has been identified

•      Identifies and develops systems to facilitate smooth functioning of CCAA’s volunteer committees and implementation of mission, goals, and objectives 


•      Collaborates with Vice President for Alumni Relations to staff the dean, alumni relations officers, and senior leadership in their work with volunteers

•      Prepares briefs, agendas, and all related correspondence, often acting as liaison with other senior administrative staff at College and in Office of Alumni and Development; 
oversees volunteer calendars and communications, including websites and biweekly newsletter

•      Makes arrangements for volunteer events and meetings within and outside College

•      Is responsible for complex reports and information gathering, conducting related research, preparing meeting minutes and special reports involving alumni relations initiatives and objectives

•      Creates and maintains system for coordinating volunteer appointments throughout College

•      Tracks and reports volunteer activity, annual giving by Board; updates Advance database


•      Prepares campaign and meeting materials as well as other reports and financial gift summaries

•      Manages work of support staff and work study in office related to volunteers

•      Handles special projects as assigned

•      Performs other related duties as required

 

Minimum Requirements

Bachelor’s degree required. Minimum five to seven years of related experience required.

 


Additional Minimum Requirements

Microsoft Office required; advanced expertise in Excel and PowerPoint desirable. Willingness to learn other applications as needed. 
Must possess outstanding written and verbal communication skills. 
Strong interpersonal skills and ability to interact well with faculty, staff, alumni, and other constituents, including alumni donors and development prospects or their assistants, are essential qualities. 


Must be able to work with multiple internal constituencies and keep several internal planning teams on track. 
Must be well-organized and able to work independently as well as in group setting. 
Ability to prioritize work assignments and handle multiple tasks efficiently required. Exceptional attention to detail crucial.

 

To apply: https://jobs.columbia.edu/applicants/Central?quickFind=129363

 

Columbia University is an affirmative action/equal opportunity employer.