Associate Executive Director of Finance and Administration Operations Job in Hartford 06126, Connecticut Us

Reports to: Executive Director

Position Summary

Immaculate is seeking an experienced and flexible Director of Finance and Administration Operations to provide strategic leadership while building and managing the day-to-day systems needed to support and maintain our organization. The position will report to the Executive Director and participate as a member of the senior leadership team, working closely with all staff to ensure the effective implementation of all internal controls, budgeting processes, maintenance of accurate financial statements. In addition the position will provide leadership around housing development, facilities management, and personnel and IT management and will assume responsibility for the organization in absence of the Executive Director. Knowledge of homeless programming is expected. The position requires strong accounting, financial management and analytical skills as well as interpersonal skills to communicate effectively with a variety of internal and external stakeholders, including providing staff support to Board Committees. This is a full time exempt position.

Qualifications
•College degree with business acumen and analytical dispositions, among other skills and minimum of three years experience with administrative and financial matters in a non-profit setting
•Commitment to Immaculate's mission; knowledge of the issues around homelessness required.
•Experience supervising staff
•Knowledge of funders and regulations governing non profits.
•Experience working in a multicultural environment.
•Strong administrative and communication skills, ability to work effectively with colleagues and the public, demonstrated commitment to non profits.

Physical Requirements:

•Must be able to perform basic office job tasks and lift up to 40 lbs.

Nature and Scope of the Position

This position participates with the executive director, staff and board in charting and implementing the organization's administrative capacity, including finance, administrative, facilities, human resource, information technology and general organizational capacity issues. This position will be involved in fundraising, public relations, quality assurance and strategic plan management activities. Evaluating the effects of internal and external forces on the organization and its position, recommends short and long range plans to ensure the stability and growth of the organization. Translating broad goals into achievable steps, this position helps set appropriate goals and expectations for staff and manages results by providing hands on oversight of administrative and program operations. The position will provide budgetary direction and implementation of all agency programs, supervise agency administrative capacity staff and managers, monitor all programmatic reporting requirements, coordinate staff trainings, and ensure the agency administration is supporting programming efforts.

Environmental and Working Conditions

Establishing strong and appropriate relationships with executive director, other management, staff, board, volunteers and donors, and developing diplomatic and constructive relationships with people from all segments of the community. Creating detailed time bound operating plans and managing results. Must be able to work flexible hours to meet the demands of the position including evening and weekend hours.

Job Responsibilities

Finance
•QuickBooks experience as well as strong MS Microsoft Office (Excel).
•Prepare annual budget with Executive Director, track and manage cash flow, including preparation of routine budget updates and cash forecasts.
•Ensure legal compliance with state and federal regulations for non profit organizations
•Development and tracking of financial metrics.
•Coordinate the annual audit process, liaise with external and internal auditors
•Provide a variety of financial reports for the Executive Director, Board of Directors, and grantors, as needed.
•Prepare monthly report to the Finance Committee and Board of Directors
•Manage and maintain all financial records and processes, including management and maintenance of the accounting system
•Manage and oversee daily operations including but not limited to:
oInvoicing and submission of all requests for payment, including client rent payments and rep payee program
oProper payment of all rep payee client requests as needed
oPayment of all vendors in timely manner with appropriate documentation
oTraining managers on budget process and procedures, develop new procedures as needed

Administration
•Oversees human resource, facilities management development.
•Administer employee benefits and manage organization's human resource needs
•Assist in fundraising planning and administration.
•Manage consultants and vendor relationships, including IT and Finance.
•Manage the office and ongoing operational needs, including the premises, equipment, and supply needs
•Maintain organizational records, grants and contracts, and directories
•Development of administrative capacity area metrics.
•Implement administrative organizational policies, as required.

If interested, please E-mail Resume and Cover Letter to Erin Falvey at erinf@icshc.org .