Business Administrator, Macquarie Securities
We are looking for a Business Administrator to provide administrative support Macquarie Securities' Auckland office. The successful applicant will have a highly organised work style and ability to multitask. A proactive and detail-orientated approach will be required. Prior experience working within Securities will be highly regarded.
The successful candidate will play an integral role in the co-ordination of administration and business activities.
The key responsibilities include:
- Assisting with the organising of frequent road shows; including, liaising with clients, arranging meetings with various corporations, responding to enquiries and assisting with documents;
- Building a strong network with internal and external assistants for the purpose of coordinating meetings and obtaining relevant information;
- Desktop Publishing responsibilities; including, document management, coordinating approvals, and uploading to website;
- Arranging frequent travel for the team;
- Checking that all equipment is in working order and liaising with service providers and Business Services helpdesk to rectify maintenance problems/repairs of printers/photocopiers;
- Processing American Express and cash expenses for the team;
- Reviewing and processing invoices for Macquarie Securities;
- Maintenance of client contacts, including research subscriptions;
- Monthly attendance register and leave forms
- Maintain MSNZ Business Recovery Plan
- Answering phones and responding to queries;
- Providing backup support for the Research Assistants in other offices, when required;
- General administrative team support; and
- Ad hoc assistance.
The successful candidate will possess the following key skills:
- Advanced level of Word, Excel and PowerPoint;
- Confident, professional telephone manner;
- Ability to communicate with staff at all levels;
- Must be highly organised and task focused;
- Ability to solve problems and demonstrate initiative;
- Ability to work in a deadline driven environment;
- Must be approachable with the ability to work as part of a team;
- Flexible, can-do attitude; and
- Easy going with a sense of humour.
Macquarie Securities Group (MSG) is a global institutional securities house covering sales, research, ECM, execution and derivatives and delta one activities. MSG uses its research and risk management skills to develop equity-based solutions and services for clients internationally.
Please follow the links to apply online. For a confidential discussion, please contact Courtney Lee on +61 02 8237 3093.
Advertised:
28 May 2013 New Zealand Standard Time
Closing date:
14 Jun 2013 5:00pm New Zealand Standard Time
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