Case Assistant/Administrative Assistant Job in Emeryville 94608, California US

Case Assistant/Administrative Assistant Position Summary

 

We are looking for a professional, take charge Case Assistant/Administrative Assistant (CA/AA) to maintain case materials.  This position requires responsibility for decision-making and planning.  The CA/AA must make decisions and then be prepared to flexibly, skillfully and quickly course-correct.  The nature of this work is confidential and requires someone with an extremely high level of intelligence, communication and people skills, and professionalism.

 

Major Tasks, Duties and Responsibilities

 

·         Organize and prepare case materials (Expert Reports, back-up binders, docs received lists, etc.)

·         Proactively handle issues as appropriate, recognizing and/or anticipating problems and taking initiative to suggest improvements.

·         Update and maintain onsite storage and offsite storage.

·         Create travel arrangements - reservations, itinerary, and details (parking, directions, etc.)

·         Administrative tasks – faxing, copying, emailing, document production, distribution, and filing.

·         Schedule meetings and prepare conference rooms. 

·         Handle time entry and expense reports for Experts. 

·         Handle incoming phone and email inquiries, draft correspondence

·         Set up meeting and appointments and perform other duties as assigned. 

·         Light office-keeping

 

Qualification Requirements

 

Key experience and characteristics:

·         2-4 years of related experience.

·         Experience in legal services and/or professional services (consulting) a plus.

·         Handle multiple assignments and maintaining priorities in an environment with rapidly changing priorities.

·         Strong research skills with ability to determine, summarize, and communicate important details.

·         Effectively interact with internal and external executives.

·         Attention to detail, and ability to follow through on assignments until final results are achieved.

·         Strong verbal and written communication skills.

·         Advanced MS Word skills, knowledge of Excel and PowerPoint. 

·         Excellent organizational and project management sills (time management, prioritization, delegation, follow-up, attention to detail, and accuracy.

·         Shows a high-level of personal accountability, flexibility, resiliency and self-motivation.

·         Be honest and trustworthy, respectful and professional.

·         Most possess cultural awareness and sensitivity and demonstrate sound work ethics.

·         Flexibility and willingness to work overtime is required.

 
BRG offers a competitive salary and benefits.  We are an Equal Opportunity Employer.  

Relocation assistance is not offered for this position.