Contract Manager Job in Washington, District Of Columbia Us

The incumbent manages and coordinates contract actions from formation to close-out necessary for the cost effective and timely procurement of materials, equipment and services in all programmatic areas designated by the Chief Procurement Officer. The incumbent supervises Commodity Specialists, Contract Specialists and other personnel as assigned, in the procurement and contract administration of material, equipment, supplies, and service, professional and technical service, Construction and A/E services for the Metro System. Incumbent has extensive latitude for independent judgment and action within established guidelines. The incumbent has contracting officer authority, as delegated by the Chief Procurement Officer. Incumbent has extensive work flow responsibilities and performance metric oversight and reporting by program. The incumbent is the PRMT Point of Contact for all procurement actions required by Program. This is responsible supervisory, senior-level professional contract procurement and management work.

DUTIES:

Develops, formulates, and recommends contract terms and conditions for Authority material, equipment and service contracts. Determines the type of contract to be utilized for individual procurements and prepares the appropriate contracts. Recommends changes to improve contract terms, conditions and procedures.

Analyzes contractor cost proposals. Chairs, conducts, and supervises negotiations of contracts involving material, equipment, services and any modifications thereto. Reviews and recommends for approval the issuance of contract modifications. Reviews and evaluates technical and price proposals on negotiated procurements, and recommends action to be taken. Serves on Contractor Evaluation Boards, as required.

Supervises the cost-effective contract administration of assigned contracts to ensure compliance with contract terms and conditions. In conjunction with Authority representatives and other appropriate parties, develops the Authoritys pre-negotiation position with regard to the contractors proposal for contract closeouts, modifications, and claims, relying upon time and cost analyses, conferences, financial statements, audit reports, legal advice, and personal research to establish positions. Interprets and evaluates audit reports for use in contract settlements pertaining to material, equipment and services procurements.

Reports on contract status, cost effectiveness of contracts and manages the contract process to service level agreements

Reviews and approves contract actions within scope of approval authority. Reviews and recommends for approval/disapproval contract actions outside the scope of approval authority. Ensures proper documentation is recorded in the contract case file. Assembles complex claim files, prepares respective partys positions, prepares documentation in those instances where the negotiations do not end in bilateral modifications, and prepares the Contracting Officers final decisions on material equipment, supply and service, professional and technical service, construction and A/E procurements.

Coaches and/or counsels employees to ensure desired performance. Uses assignments and training to enhance employee skills and career development. Ensures that employees contribute and play an active role in the appraisal process. Initiates the performance plan, mid-year review and annual review to be submitted to the Procurement Manager and Chief Procurement Officer or designee for approval.

Attends all required training programs and applies the knowledge gained in day-to-day management activities. Uses Foundations for Supervision skill methods to actively coach employees for maintained or improved performance and behavior.

Supervises subordinate staff to include recommending applicant selection, disciplinary actions, resolution of grievances, assigning duties, directing work, approving leave requests and time sheets, and ensuring appropriate subordinate training is provided.

Keeps current on external laws/regulations and internal policies and procedures. Acts responsibly to identify and achieve WMATAs EEO workforce goals. Routinely informs employees of their rights and responsibilities.

Motivates and influences others to achieve job and unit objectives. Inspires employees to link organizational objectives to personal performance, and to achieve high-level results.

Responsible for achieving procurement metrics within PRMT as defined by the Contracting Officer and the Chief Procurement Officer.

Develops, in coordination with the Chief Procurement Officer or designee, presentations to the Board of Directors regarding active contracts that exceed the General Managers approval authority.

Evaluates and makes recommendations to the Chief Procurement Officer or designee regarding the litigation of material, equipment, and services contract claims under the administrative appeals procedures.

Participates in the review and investigation of prospective contractors ability to perform under Authority contracts. Prepares responsibility recommendations for Contracting Officers review and determination.

Develops, implements, and monitors prompt payment procedures for contractor payment requests. Ensures that required documentation is maintained to support these payments.

Handles the most complex contracts, those beyond the scope of the Contract Administrators, to include planning acquisitions; preparing solicitations; soliciting bids and offers; evaluating/negotiating contracts; conducting pre-award survey; and awarding, administering, and closing out contracts.

Oversees effectiveness of COTR management of contracts and recommends appropriate corrective action to the Contracting Officer for inefficiencies realized. Also recommends COTR retraining as deemed necessary.

The above duties and responsibilities are not intended to determine specific duties and responsibilities of any particular position. It is not intended to limit in any way the right of supervisors to assign, direct and control the work of employees under their supervision.

KNOWLEDGE, SKILLS AND ABILITIES:

Demonstrated knowledge, abilities and/or hands on experience in:

Principles and practices of Government contracting including formal advertising, negotiated procurements, contract law, and cost/price analysis to analyze contractor proposals, recommend the appropriate course of actions, and prepare accurate records of negotiations, settlements, and other actions which meet audit standards of the United States Department of Transportation Inspector General teams.

Laws, ordinances, and regulations governing the activities of the Authority.

Management programs, principles and practices and supervisory techniques to supervise, train, and evaluate subordinate staff in accordance with applicable Authority personnel policies, procedures, regulations, and collective bargaining agreements.

Negotiating complex contracts. Providing expert advice and recommendations in resolving contract issues and suggest more effective methods or procedures to be followed in future contractual negotiations.

Establish and maintain effective working relationships with other programs of the Authority, private contractors, government agencies, and others with who interface is required in the administration and litigation of contracts.

Advanced skills in using computer applications (e.g., Microsoft Word, Access databases, sourcing software, contract management software) to analyze time and price/cost proposals.

Interpersonal relations to establish and maintain effective working relationships and work with others in a customer-oriented, business-like manner and the ability to communicate effectively.

Qualification Requirements

To be considered for the position, you must meet minimum qualifications. It is,
therefore, very important for you to include on your application any
education/experience you have had that is described in the minimum
qualifications. Incomplete information may delay the assessment process.

Qualifications

Graduation from an accredited college or university with a Bachelors Degree in business administration, engineering, or a related field with at least nine (9) years of progressively responsible experience in procurement and contracting of materials, equipment and service contracts including at least one (1) year of experience in supervising and/or leading the execution of complex and/or large scale procurements.

Experience in lieu of education will be considered if candidate can demonstrate progressively responsible experience in procurement and contracting of materials, equipment and service contracts.

LICENSES/CERTIFICATION:

Certification from an accredited procurement program such as the National Contract Management Association (NCMAs Certified Professional Contracts Manager (CPCM) program is highly desirable or an appropriate certificate from a program sponsored by the National Institute of Government Purchasing (NIGP) or a certificate from another such program(s) as deemed appropriate by the Chief Procurement Officer.

MEDICAL GROUP:

Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations

Evaluation Criteria

1. Education, training and experience
2. Personal Interview
3. Medical examination which may include alcohol and drug testing
4. Performance and attendance record
5. Background check which may include verification of employment, education, criminal history, and drivers record

Closing Statement

The Washington Metropolitan Area Transit Authority is an equal opportunity employer, and encourages applications from minorities, females and persons with disabilities. Posted salary ranges and offers are subject to union contract agreements and Metro salary administration guidelines.