Contracts & Vendor Finance Executive
Company Overview:
Insight is a Fortune 500 Global value added reseller for IT product services, publicly traded on Nasdaq under the stock symbol of NSIT. We have been in Singapore for 15+ years and have over 1000+ partnerships with a partner network around the globe to be a trusted advisor to our clients for their IT needs globally and regionally. We work with:
- Hardware vendors like HP, Cisco, Juniper, IBM etc.
- Software vendors like Microsoft, VMware, Citrix, Adobe, Autodesk, SAP Business Object, etc.
- Professional services for assessment, design, fulfilment, procurement, deployment and management of IT projects.
Department Overview:
Vendor Management Services (VMS) is a growing team within Insight managing one large client, a global leader in the energy industry. VMS is a highly skilled organization whose purpose is to bring maturity and process discipline to strategic outsourcing programs in order to help the client reduce costs, improve productivity and overall performance, preserve business-case savings, and mitigate risks. It does this by providing contract, finance, relationship, vendor, and performance management services to the clients. The team has a mandate for aggressive expansion across the APAC region as part of the ongoing Services strategy and is therefore looking to a motivated and experienced individual to join the team.
Main Function:
Job Summary: The scope of the role is to monitor the financial elements of contracts between our clients and their IT Vendors.
Contracts Vendor Finance Executive
Responsibilities include:
- Reporting the overall financial status of contracts including anticipated spend, payments to date, payments outstanding, etc.
- Invoice management and verification, review service provider charges, calculate FX adjustments, requiring invoice substantiation from service providers, and maintain a register of monthly changes
- Resolution of errors or disagreements in invoices or escalation if resolution cannot be reached
- Monitoring budgets and invoice forecasting (including tracking spend against purchase orders) based on contracted fee arrangements and reported run rates
- Calculation of service level/key performance indicator credits and earn backs
- Facilitate the Finance Review Board
- Update Invoice Tracker
- Update Project Order-Cumulative Spend, Purchase Order-Cumulative Spend
- Maintain Project Order Tracker, TE Tracker, RFS Tracker
- Review Volumetric Substantiation files
- Review final invoices (FX charges, TE, COLA, SLA, credit earn back, depreciation rebates, etc.)
- Participate in audit and process reviews
- Spend analysis including review of historical spend to identify overall spend maps and validate analysed spend to help future forecasting and planning
Qualifications/Skills:
- Accounting/Finance background is essential (CFA, ACA, CPA, ACCA, CIMA)
- 3-5 years in finance/contract administration essential. Additional experience in vendor management or procurement preferred,
- Strong interpersonal and communication skills
- Driven and self-motivated
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