COO Management Team Support recruitment
London COO Management team manages around 200 staff across a broad range of functions providing operations expertise to the UK Wealth Management business. The team require full-time support from an enthusiastic, multi-skilled and flexible individual with the ability and willingness to learn quickly.
The successful candidate will support the Management team across a broad range of tasks and will be exposed to the multi-faceted nature of the WM business in the UK.
Key responsibilities will include:
- Support the Heads of Operations, Operations Risk, and the COO Management Office in executing management office tasks on a broad range of topics, including preparation of management presentations and reports, collation of presentation packs for monthly meetings such as the location Operating Committee and other critical COO meetings. I
- Over time you will increasingly attend these meetings and prepare accurate and comprehensive draft minutes of them.
- Support the Head of Operations and Management Office in managing monthly risk controls
- Diary management for Heads of Operations and Operations Risk, i.e. co-ordinating, gate keeping, ensuring that the schedule is rigorously adhered to and that managers are prepared for their meetings with any information material printed in advance.
- Managing travel arrangements for Heads of Operations, Operations Risk and Management Office.
- Processing expenses and reimbursements for Heads of Operations, Operations Risk and Management Office, through Concur.
- Organising team logistics and co-ordinating internal and external meetings, off-sites, including room bookings
- Support the location Business Continuity Manager in day-to-day BC role
- Managing COO distribution lists to reflect
- Support COO management team in all aspects of on-boarding new staff, liaising with CREAS, IT and HR as appropriate
- Throughout the role, liaising with numerous management offices and key departments across the Bank
The ideal candidate will:
• Have the ability to work in an efficient manner independently and in a team environment.
• Have excellent communication skills, both oral and written and as such be able to liaise with colleagues in an approachable yet professional manner.
• Have demonstrated proficiency in Outlook, Word, Excel and PowerPoint in previous roles.
• Be delivery focused, see tasks thorough to completion and able to multi-task, prioritise and manage diaries in an efficient manner.
• Be detail-oriented and accurate; both being characteristics that are essential to this role.
• It is advantageous if the person has previously worked in banking / financial services.
UBS can offer you an environment geared towards performance, attractive career opportunities, and an open corporate culture that values and rewards the contribution of every individual.
We can offer you an exciting, fast-paced working environment, a culture of mutual respect and teamwork and the opportunity to play a vital role in our growth. If you are attracted to joining an organization where every individual's contribution counts and where your talent will impact on our future, please apply for this position. It starts with you.
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.