Development Services Coordinator Job in New York, New York US
Development Services Coordinator
This position is responsible for supporting the construction and contract administration efforts of the department including both new construction and renovation work to existing stores.
*Support Project Managers and Regional Development Services Managers as necessary on an ongoing basis.
*Operate within the department process and policies. Ensure these processes and policies are adhered to by all members of the department.
*Create, update and maintain the web based project management database for all new construction and renovation projects.
*Maintain pre-construction and post construction files including analyzing requirements and issuing correspondence for bonds, letters of credit, escrow and other fees.
*Update and maintain financial commitments on a MS Access based Financial Tracking System.
*Maintain construction budgets for new construction and renovation projects.
*Issue requests for proposal for new construction and renovation projects.
*Analyze construction bids and prepare bid tabulation sheets.
*Prepare and issue construction contracts and change orders for various construction projects.
*Prepare and issue vendor letter agreements and change orders for various construction projects.
*Coordinate the establishment of new utility accounts for new branch offices.
*Invoice gathering, coding and routing for approvals.
*Support the compilation, distribution and completion of store punch lists.
*Manage and drive project closeout requirements with the Project Manager.
*Work with the legal team to handle all legal notices in a timely fashion.
*Work with the finance team to ensure invoices are opened, stamped, coded, executed and distributed to Finance so payment can be made within the duration of the company's terms.
*Communicate with and distribute reports to other business lines and support groups ensuring all departments are keyed in on critical dates and deliverables. Organize and coordinate conference calls and meetings.
*Gather, analyze and report on the results of surveys distributed to the Retail Operations team, measuring the success of the project.
*Populate and distribute various spreadsheets and reports as requested.
*Organize and generate minutes of scoping meetings between Purchasing, Development Services, Architecture and Retail Operations.
*Administrative functions including but not limited to copying, mailing, faxing, filing, scanning and data entry.
*Bachelor's degree with at least five years of relevant construction experience.
*Solid problem detection and problem-solving skills and the capability of communicating issues effectively both verbally and in writing.
*Must be able to work well independently.
*Advanced PC proficiency in all MS Applications.
*Strong organizational skills.
*Strong interpersonal, analytical and budgeting skills.
TD Bank is an Equal Opportunity Employer. Drug Test and Background Screening is Required.